Announcements

These Announcements were submitted to the Monday Memo by University Community Members (employees, students and retirees). Announcement submissions must be received by Thursday at noon for publication on the following Monday. To submit your Monday Memo item, use the Submit Announcement from the right sidebar. You may also submit announcements by E-mail to monday.memo@enmu.edu. The Web address for the Monday Memo is http://www.enmu.edu/news/monday_memo.html. Announcements can only be accepted from off–campus groups that are non–profit. Announcements were submitted to the Monday Memo by University Community Members (employees, students and retirees). Announcement submissions must be received by Thursday at noon for publication on the following Monday. To submit your Monday Memo item, use the Submit Announcement from the right sidebar. You may also submit announcements by E-mail to monday.memo@enmu.edu. The Web address for the Monday Memo is http://www.enmu.edu/news/monday_memo.html. Announcements can only be accepted from off–campus groups that are non–profit.

Blood Drive Rescheduled for November 1 – Location: Campus Union Zia Room Time: 9 a.m. - 3 p.m. Walk-ins welcome. For appointments, please call 562.2242. Please bring picture I.D. and list of medications currently taking.

No On-Campus Flu Shots This Year – ENMU Health Services will not be offering the flu shot this year due to the nation wide flu vaccine shortage. Please contact your primary care physician to see if they have it available. We apologize for the inconvenience.

Spanish Club Showing Two Bilingual Films This Friday – The ENMU Spanish Club will show two free bilingual films, "Bean in a Bowl" and "Columbus on Trial," from 4-6 p.m. on Friday, Nov. 5, in Roosevelt Hall Room #130. A Spanish children's movie will also be shown on a separate TV. The movie is free and open to the public. Free popcorn and sodas.

Caller ID Updated on Campus Phones – AT&T has completed the installation of the new long distance ISDN circuits that allows Caller ID to be sent with our campus outbound long distance and international calls. A few months ago, Qwest installed local ISDN circuits that allow our PBX to accept Caller ID on local and long distance calls, but only local outbound calls were able to send Caller ID. Now all calls will send and receive caller ID. The campus community needs to be aware that our current system supports Caller ID only on incoming calls to the campus digital phones. The good news is that all outgoing calls from the campus now carry Caller ID. This includes calls from digital, analog, fax or modem lines.

Payroll Deadline Changes
November 5 Payroll
The deadlines for the Nov. 5 payroll are unchanged. The timesheets will be available Thursday, Oct. 28, and must be returned to payroll by Friday, Oct. 29. There will be no exceptions granted for this payroll.

November 19 Payroll
The Banner System will be unavailable from the evening of Nov. 8 to the morning of Nov. 15 to allow the implementation of Banner 6. To avoid potential delays, the Nov. 19 payroll will be processed before the system goes down on the 8th. To accommodate this time frame, the following schedule must be followed:

The paperwork deadline (PANs, W-4s, Ins. Forms, Special Pay Slips, etc.) will be changed from 5 p.m. on Monday, Nov. 8, to noon on Wednesday, Nov. 3. Timesheets will be available for pickup in Payroll by 8 a.m. on Thursday, Nov. 4. Timesheets must be completed and returned to Payroll by 3 p.m. on Thursday, Nov. 4. (Departments must estimate student and support hours as accurately as possible. Please advise your employees that adjustments may not be available until the Dec. 3 payroll.)

The Nov. 19 payroll checks will not be released early.

December 3 Payroll
The deadlines for the Dec. 3 payroll have been changed to accommodate the Thanksgiving Holiday.

The paperwork deadline (PANs, W-4s, Ins. Forms, Special Pay Slips, etc.) remains at 5 p.m. on Monday, Nov. 22 (early submissions will be appreciated). Timesheets will be available for pickup in Payroll by 3 p.m. on Tuesday, Nov. 23. Timesheets must be completed and returned to Payroll by 5 p.m. on Wednesday, Nov. 24.

December 17 Payroll
The deadlines for the Dec. 17 payroll will be unchanged.

December 31 Payroll
The deadlines for the Dec. 31 payroll have been changed to accommodate the Holiday.

The paperwork deadline (PANs, W-4s, Ins. Forms, Special Pay Slips, etc.) has been changed from 5 p.m. on Monday, Dec. 20 to noon on Monday, Dec. 20. Timesheets will be available for pickup in Payroll by 1 p.m. on Tuesday, Dec. 21. Timesheets must be completed and returned to Payroll by 1 p.m. on Wednesday, Dec. 22.

Alumni Office Accepting Applications for Scholarships – The deadline to apply for the 2005-06 ENMU Alumni Scholarship is Jan. 10, 2005. The Eastern New Mexico Alumni Association established this award to provide encouragement and financial support for students enrolled at Eastern New Mexico University. It is designated for children and grandchildren of ENMU alumni. The Alumni Scholarship is worth $1,000, and the number of awards will be determined by the amount of income received from the MBNA affinity fund. Awards may be renewed if the criteria and appropriate progress are maintained. The recipient must reapply each year. [details]

Banner Unavailable from November 9-14 – The Banner system will not be available to campus users from Tuesday, Nov. 9 through Sunday, Nov. 14 while the 6.0 upgrade is being installed. Checks will not be issued and reports cannot be printed during that time. All departments should plan accordingly. Please call the Helpdesk at 4357 if you have questions.

Scholastic Book Fair Set for November 1-5 – The SCEC ( Student Council for Exceptional Children) will be hosting the Scholastic Book Fair in the Lobby of the Education Building from Nov 1-5. This fund raising activity is to promote literacy and to assist in scholarships for undergraduate students. Please consider purchasing some books for seasonal gifts

Items Being Raffled as Fundraiser for Dan Buzzard – Two items are being raffled to assist Zia head basketball coach Dan Buzzard with his medical expenses as he battles a brain tumor. The two items are an autographed basketball, autographed by about 20 plus Division I coaches to include Bobby Knight, John Wooden, Coach K, to name just a few. The regulation ball is enclosed in a plexiglass protective case. The other item is a large framed lithograph of the same coaches' pictures and their autographs. The drawing will be Nov. 15 at half time of the Zia's first home game. Tiickets are $2. Contact Dustin Klafka at 562.2233.

Spring Schedule Available on Web – The Spring 2005 Schedule is available on the ENMU Web at https://ad05.enmu.edu:7177/200420.htm. The hard copies of the schedules were scheduled to be delivered to the campus on Friday, Oct. 29.

Proper Way to Submit Authorized Absences – Authorized Absences cannot be submitted simply by sending an announcement to the Monday Memo. For authorized absences to appear in the Monday Memo, electronic forms from the Monday Memo Web site must be used. The forms automatically go to Student Affairs for approval, and are then directed to the Monday Memo for publication.

Planning Ahead for Future Fine Arts Events

Scene/Unseen 2004 National Juried Exhibition
Eastern New Mexico University in Portales
Nov. 9-23, Library hours, Runnels Gallery, Golden Library
Admission is free and the public is invited.
A display of media from across the nation.
For more information, contact Dr. Haig David-West at 505.562.2778.

“Misery”
Eastern New Mexico University in Portales
Nov. 11-13, 8 p.m., University Theatre Center, Mainstage
$7 general admission, $6 senior citizens, $5 pre-college and $4 ENMU students
with current ID.
Director: Janeice Scarbrough
The stage version of Stephen King’s novel “Misery.” Two characters come together to do a backwards twist and perform a play from a movie. This is an opportunity to see a stage version of a very popular movie.
For more information, call 505.562.2711.

Contemporary Native American Graphics
Event marking Native American Month
Eastern New Mexico University in Portales
Wednesday, Nov. 17, 7 p.m., Jack Williamson Liberal Arts Building, Room 112
Visiting artist/lecturer to be announced
For more information, contact Dr. Haig David-West 505.562.2778

Big Band Dance in Clovis
The Eastern New Mexico University Jazz Ensemble will present a Big Band Dance from 7-10 p.m. on Friday, Nov. 19, at the State Theatre (5th and Main) in Clovis. According to Chris Beaty, assistant professor of music, "Hot music will fill the air. The program will include swing, oldies, blues, and rock 'n' roll. Come dance, listen, or eat popcorn. All ages are welcome for this fun evening." Guest artists include ENMU voice students singing several jazz and popular standards. Admission is $5 for the general public and $3 with student ID. Proceeds will help fund the ENMU Jazz Fest 2005. For more information, contact Chris Beaty at christopher.beaty@enmu.edu or 505.562.2471.
(compiled by Scarlet Smith for Communication Services)

Online Request Form Available for Publications – Communication Services has a new online request form for publications with no more inconvenient PDFs to print out. You can attach files, choose paper and ink types (and more) and then submit it online. Go to www.enmu.edu/publication_request to request your official university publication.

Farewell Reception for Buddy Fulgham – ITS would like to invite everyone to a come and go reception honoring Buddy Fulgham for 31+ years of service to ENMU in the UCC Conference Room 117 from 2-4 p.m. on Nov. 1. Come join us in wishing him good luck on his retirement.

Attention, Committee Chairs – Now that most committee appointments have now been made, committee chairs are reminded to convene their committees (if they have not already done so) to review their charge, elect a chair (if needed), and set meeting times. Committee chairs are reminded that approved minutes of committee meetings should be sent via email to Deborah.Bentley@enmu.edu plus three hard copies by campus mail to Station 2. Please contact the Office of Planning and Analysis at extension 2315 if you have any questions regarding committees or university governance.

Software Clearinghouse Offering New Titles – The New Mexico Educational Software Clearing House (NMESCH), located in the Center for Teaching Excellence (CTE) at ENMU, is offering for review two new educational software programs: Cross Country USA 2 and Auditory Memory for Quick Stories. If the following reviews interest you, come check out the software for yourself at the CTE.

Cross Country USA 2 is an educational software simulation game, produced by Ingenuity Works Inc., aimed at teaching basic facts about the United States, map reading and interpretation, and budgeting skills. Students participate in one or two player games as truck drivers responsible for delivering goods to places across the country given budget constraints, and limited pick-up and delivery options. All in all, Cross Country USA 2 accomplishes its educational objectives successfully, and is fun to play too. The game can be useful from K-12 grades, and would recommend it to teachers looking for a good classroom resource with these educational needs.

Auditory Memory for Quick Stories is an interactive program for improving auditory memory and comprehensive skills. The CD-ROM and Reproductive Workbook contain delightful and engaging short stories with follow-up comprehensive questions. This software accomplishes its goal of improving auditory memory and comprehension skills through drill and practice of listening and understanding skills. In a nutshell, this software is recommended for the teaching of elementary school kids auditory memory skills.

Staff Development Sessions

'Lunch and Learn' for November 2 Has Openings – Lunch is provided. The session for Nov. 2 is: Have a Ball . . . with Exercise. This session will include demonstrations of stretches and exercises that can be done using an exercise ball. Several exercise balls will be available for participants to practice some of the exercises...Please dress appropriately if you plan on using the balls. For reservations, e-mail sd.assistant@enmu.edu.

ENMU Student Selected as Finalist for Innovation in Technology Award – The Executive Committee of the Western Association of Graduate Schools (WAGS) recently met to review the nominations for the Year 2004-05 WAGS/UMI Innovation in Technology Award. ENMU graduate student Sunny A. Wood has been selected as a finalist.

Work Orders May Be Submitted Online – Work Orders may be submitted online. If you will begin at ENMU home page/campus services / additional services / Physical Plant, you will see a link on the left that says Work Orders. If you have any questions, call 562.2511 for more information.

Campus Police Provide Escort Service for Students – If a student needs an escort to their car, dorm or classroom, ENMU has an escort service available during the hours of darkness. For escort services, call Campus Police at 760.2945.

How to Reach Campus Police After Hours – To reach the Campus Police Officer on duty after 5 p.m., before 8 a.m. and all day Saturday and Sunday you can call the officer on his cell phone number at 760.2945. If for some reason you are unable to reach the officer on that number, call the Portales Police Department at 356.4404 extension 0. The dispatcher will then send a Campus Officer to your destination to assist you.

ENMU Offering CLEP Testing Program for Military – Military service members can now take CLEP exams, without paying the exam fee (normally $55), at Eastern New Mexico University. Service members will still need to pay a registration fee of approximately $15 to ENMU. CLEP is also available to military dependents and civilians who are interested in taking CLEP exams but these candidates are responsible for paying the exam fee of $65. In Portales, New Mexico candidates can take CLEP exams in Room 204 of the SAS Building at ENMU. Testing is available: Nov. 9, 10, 23; and Dec. 14, 15, 21, 22. The tests are administered at 8 a.m., 10 a.m., 1 p.m., and 3 p.m. on Tuesdays and Wednesdays. Candidates can make an appointment by calling the Testing Center at 505.562.2280.

Graduate Catalog Available as PDF Document – The 2004-06 Graduate Catalog is available as a PDF document at the following web address: http://www.enmu.edu/academics/courses-catalogs/catalogs/index.shtml.

Send Calendar Items by E-Mail – If your department has any upcoming events and would like to have them posted, you can submit them to the University Calendar at enmu.calendar@enmu.edu. When submitting items, please make sure that the following information is included: name of the event, location, time, cost and contact information.

ENMU-Roswell News

The Educational Opportunity Center (EOC) at Eastern New Mexico University-Roswell would like to remind area residents that college enrollment and financial aid assistance is available to students who are interested in attending college during the Spring 2005 semester. The federal financial aid process can take four to six weeks to complete. Therefore, the EOC suggests students who are interested in obtaining financial aid for the Spring 2005 semester should file as early as possible. The EOC is a federally funded program that is designed to assist the non-traditional student through the post-secondary education process. The EOC is part of the Student Outreach program of services available to students at ENMU-Roswell. The EOC offers assistance with academic and financial aid counseling; college and career information; college admissions, testing, and financial aid application assistance; tutoring; and GED and ESL enrollment guidance. If the EOC can assist you in any of these areas, please stop by our offices at Suite 202 inside the College Services Center at the university or call 505.624.7202 to schedule an appointment with an EOC counselor.

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TechTips – Helpful Hints for using ENMU Technology (courtesy of ITS Computing)

Computing
Excel series – Color-code your Excel sheet tabs
Color-coding your tabs can help you organized and better label your Excel sheets.
1. Select the sheets you want to color by holding down the CTRL key and clicking the tabs.
2. On the Format menu, point to Sheet, and then click Tab Color. You can also right-click the sheet tab and then click Tab Color.
3. Click the color you want, and click OK.

PowerPoint series – Show your slides out of order during a presentation
If you are in the middle of a Microsoft PowerPoint presentation and want to open a slide out of order:
1. Just type the slide number and press ENTER.
* This works best when you know the number of the slide you want.
* (Hint: It's a good idea to print out a copy of your presentation for reference.)
If you don't know the slide number, there's another method you can use:
1. Right-click the slide,
2. Point to Go on the shortcut menu,
3. Point to By Title,
4. Then click the slide title you want.

DAT file version update – To check that your computer is up-to-date with the most current versions of virusscan software, locate the blue and white shield with a red “V” in it by your system clock on the bottom right side of your screen and click on it with the right mouse button. Then choose “About VirusScan Enterprise” in the pull-down box. There are two things to look for; one is the “Virus Definitions” which should be at 4401 and the other is the “Scan Engine” which should be at 4.3.20. If either one is not displaying the above versions, please contact the Helpdesk at 562.4357 for assistance.

Telephony
Useful functions while listening to messages in voice mail
To do this Press these keys
Backup several seconds 2
Back up to beginning 2 2
Pause or resume *
Fast forward several seconds 4
Adjust message volume 1 8
Erase message 3
Save 7
Listen to next message 5

If you have a tip you would like to share with us please send it to: ENMU.TechTips@enmu.edu

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Extended Learning Courses
The following is a list of Extended Learning offerings. Please call 562.2165 for more information or to register.

Non-Credit Courses

Traditional Tamales 101 with a New Twist – Join Carmen Matthews, Saturday, Nov. 13, 9 a.m.-3 p.m., FCS-98 for this continued series and learn how to make the traditional Mexican tamales with a twist of new flavors. Participants are encouraged to bring a brown bag lunch to class. Due to food purchases and preparation for specific numbers, this class must be prepaid with no refunds issued to non-attendees. Registration is $15 with a $10 lab fee, payable to the instructor. Please register by Nov. 10.

Genealogy-Discover Your Roots – join genealogist Jenny Blaylock and learn how to research your family history, Mondays, Nov. 1 and 8, 6:30-8:30 p.m., UCC-204. The fee is $25. Please register by Oct. 27.

Yoga – relax and stretch Wednesdays through Dec. 1, 7-7:50 p.m., GA-11 with Lisa Moyer. There will be no class Nov. 24, Thanksgiving week. Averaging approximately $3 per class, a proportionate payment to pay through the last class can be made at Extended Learning, Quay Hall, Room 106.

Real Estate Weekend Workshops – Take this opportunity to attend one or all five classes taught by Louis C. Tulga, CRB, Albuquerque, and earn four to twenty-six hours of continuing education credits. Classes will be held in the Aztec Room, Campus Union with on-your-own lunches scheduled 12-1 p.m. Please register by Oct. 12 or Nov. 16, respectively.

NM Real Estate Commission Mandatory Course (8 Mandatory Hours) – Friday, Oct. 15, 8 a.m.-5 p.m., $75.

Business Ethics in Real Estate (4 Education Credit Hours) – Saturday, Oct. 16, 8 a.m.-12 p.m., $50.

Brokerage Relationships (4 Education Credit Hours) – Friday, Nov. 19, 8 a.m.-12 p.m., $50.

Tax Factors for Home Owners (4 Education Credit Hours) – Friday, Nov. 19, 1-5 p.m., $50.

Equal Opportunity and Housing (6 Education Credit Hours) – Saturday, Nov. 20, 9 a.m.-4 p.m., $60.

Quilted Medallion with 9º Wedge Ruler – Judy Mathews, Patchwork House, Clovis will teach how to make a standalone medallion for quilt or wall hanging with a 9º wedge ruler. The required ruler can be purchased at the Patchwork House at 10% discount. Sewing machines can be provided although most students prefer to bring their own. It’s your choice for lunch-either take a short break or bring your own, Saturday, Nov. 6, 9:30 a.m.-4 p.m., FCS-100. The fee is $30. Please be sure to ask for your supply list when registering by Nov. 3.

SHINE-Providing Exceptional Customer Service – Bob LaHue, MorningStar Training, offers this workshop twice for your convenience focusing on vital customer service issues and motivational employee training, Saturdays, 1-5 p.m., Sept. 25 or Nov. 20, COB-113. The fee is $50 with a $5 each discount for five or more from one organization. Please register by Sept. 22 or Nov. 17, respectively.

Swimming – For ages four and above, two week rotations Monday-Thursday with Red Cross certified lifeguard Devin McMaster, 4-4:50 p.m., Natatorium. Rotation number one, Sept. 13-23; rotation two is Oct 4-14, rotation three is Oct. 25-Nov. 4 and number four is Nov. 8-18. Register by Friday noon prior to each rotation. Fee $40. Includes Red Cross certification card for level passed.

Aqua Aerobics – Alisha Eldridge will offer 12, two-day rotations, Mondays and Wednesdays, Sept. 13-Dec. 8, 7-7:50 p.m.. Natatorium,. The fee is $8 per week or receive a $6 discount by prepaying $90. No classes on Nov. 22 and 24 during Thanksgiving holiday.

Off-Campus Announcements

Calling all Coats – The Catholic Daughters are sponsoring "Coats For Kids," a coat drive for Portales area school children. Donations are needed! All new or gently used coats of all sizes are being taken at Consigning Women on the square. Be sure to put them in the box designated for the Coat Drive. Coats will be distributed to the children the week of Nov. 8 through the various schools. Also, if you know of a child who needs a coat please contact the principal of his/her school and we will be sure to get one to them. For more information please contact: Carolyn Speshock at 356.5938. Thank you for your generosity.

St. Helen's Enchilada Dinner
Date: Nov. 6, 6:30-8:30 p.m.; Nov. 7, 11:30 a.m.-2:30 p.m.
Place: Parish Hall
Cost: Adults $7; Children (10 and under) $3.50
Please come and support our fundraiser. 356.4241 or 356.2114 – Olympia Chino

Tickets Available for Christmas Program at Memorial Building – The seventh annual Cooperative Extension Service Holiday program “Wishing You Ameri-Christmas” will be held at the Memorial Building, Nov. 8-9, at 1:30 p.m. and 6:30 p.m. each day. Advanced tickets are required and are available for $4 each at the Cooperative Extension Office, 705 E. Lime, Portales. Connie Moyers, County Home Economist, will present recipes, gift ideas and time savers for the upcoming holidays at the program. Due to popular demand there will be four sessions you should buy your ticket to soon to avoid disappointment. The facilities for this event are accessible to individuals with disabilities. New Mexico State University is an equal opportunity/affirmative action employer and educator. NMSU and the U.S. Department of Agriculture are cooperating. For more information call 356.4417.

Meeting

Undergraduate Admissions and Standards Committee
Second Thursday of each month at 3:30 p.m. in COB 163
(student petitions needing action are due by 5 p.m. the first Thursday of each month)

The Curriculum and General Education Committee will meet on the following Mondays at 3:30 p.m. in the University Computer Center Conference Room on the following Mondays.

11/8/04
11/22/04
1/31/05
2/14/05
2/28/05
3/14/05
3/28/05
4/11/05
4/25/05