Announcements

These Announcements were submitted to the Monday Memo by University Community Members (employees, students and retirees). Announcement submissions must be received by Thursday at noon for publication on the following Monday. To submit your Monday Memo item, use the Submit Announcement from the right sidebar. You may also submit announcements by E-mail to monday.memo@enmu.edu. The Web address for the Monday Memo is http://www.enmu.edu/news/monday_memo.html. Announcements can only be accepted from off–campus groups that are non–profit. Announcements were submitted to the Monday Memo by University Community Members (employees, students and retirees). Announcement submissions must be received by Thursday at noon for publication on the following Monday. To submit your Monday Memo item, use the Submit Announcement from the right sidebar. You may also submit announcements by E-mail to monday.memo@enmu.edu. The Web address for the Monday Memo is http://www.enmu.edu/news/monday_memo.html. Announcements can only be accepted from off–campus groups that are non–profit.

Defensive Driving Course Offered – Times have been set for the Defensive Driving Refresher Course. Three classes will be offered and people only need to attend one session to get credit.
Tuesday, November 16 from 8 a.m. - 12 p.m.
Thursday, November 18 from 1-5 p.m.
Friday, December 10 from 5-9 p.m.

Anyone interested in attending any of these classes needs to contact the Physical Plant at 2511 to sign up. Class size is limited to 30 people so sign up early. Remember that anyone who drives a vehicle for university business, whether an Enterprise car or one of the fleet vehicles, is required to have a current defensive driving card with them: this includes all faculty, staff, and students.

Telephone Volunteers Needed for KENW-TV – Wanted: Telephone volunteers for KENW-TV's Winterfest 2004 Pledge Drive. If you would like to show your support to KENW-TV by volunteering to answer telephones during our drive, just give Rena Garrett a call at 562.2112 or e-mail at rena.garrett@enmu.edu. Thank You.

Seven Habits of Highly Effective People Has Openings – We still have openings for "Seven Habits of Highly Effective People" Workshop. The workshop is for three days, Nov. 16, 23 and 30, from 9 a.m. to 4 p.m. It is required that you attended all three days. The cost of the workshop is $75 per person. Seating is limited. For more information e-mail Candace.baros@enmu.edu.

General Faculty Meeting on Wednesday, November 17 – It has come to my attention that the notice that was sent out last week about the General Faculty Meeting today (Thursday) was not received by faculty. Therefore, I'm going to hold another meeting on Wednesday, Nov. 17, at 4 p.m. in the Pecos Room of the Campus Union Building. I will cover the same material that was discussed in today's meeting. Hope you can attend. – Steve Gamble, ENMU President

New DataWave Coming This Week – The Assessment Resource Office will be sending out the latest issue of DataWave via campus mail late this week. This issue discusses trends in student responses from two surveys, Your First College Year (YFCY) and the National Survey of Student Engagement (NSSE). The DataWave is also posted on the ARO webpage, at http://www.enmu.edu/academics/excellence/assessment/data-sources/datawaves/index.shtml (click on “current DataWave”). For additional information, contact Dr. Sue Strickler, Coordinator of Student Learning Assessment, at 562.4313.

Last Chance to See a Comic at ENMU This Fall – Mike Burton, 8 p.m., Wednesday, Nov. 17, Ground Zero in Campus Union Building

Academic Honors Convocation – The Fall 2004 Academic Honors Convocation will be held Friday, Dec. 17, for those students receiving graduation honors. The program will begin at 3 p.m. in the University Theatre Center.

ENMU Receives NCATE Accreditation – I am pleased to report that the Unit Accreditation Board of the National Council for Accreditation of Teacher Education (NCATE) has approved the recommendation of the Board of Examiners for continued accreditation of ENMU's teacher education initial preparation and advanced preparation levels. This continuing accreditation was with one condition. Eastern will be required to host a visit no later than fall 2006, focused solely on Standard 2 (Assessment System and Unit Evaluation). I want to thank everyone involved (particularly Dr. Isham and his steering committee) for their role in this successful request for continued accreditation. The final report contained several statements of praise for the quality of our teacher education faculty and staff and the learning opportunities we provide our students. I am confident we will be able to demonstrate by fall 2006 that we have in place a comprehensive and integrated set of evaluation measures that document the efficacy of our programs and the measures used to monitor candidate performance. Congratulations to all involved. – Steven G. Gamble, President

ENMU Employee Would Like Your Used Stamps – Darren Pollock, a biology proffesor, is also a stamp collector. He would like for you to please save any stamps you get in your daily mail deliveries. You could either save the empty envelopes or cut stamps off the envelopes (even the terribly common flag stamps). He "would really appreciate it." He is trying to get a stamp club going (very difficult in a small town), and needs some stamps to give to the kids. Any and all stamps will be "gratefully accepted." He will come and get them if need be. For more information, contact Darren Pollock at darren.pollock@enmu.edu.

Parliamentary Procedures – Are you lost when it comes to calling a meeting to order, asking for motions, quorums, and any other aspect of running a meeting? If so, we have the solution. Join the Collegiate FFA in the Sandia Room, Nov. 19, from 1:15-2:45 p.m. as they demonstrate how you handle a meeting and answer questions. If you would like to reserve a space, call Bonnie at 4352.

Christmas Door Decorating Contest for Portales Campus Sponsored by Support Senate – Let's get that holiday spirit by participating in the ENMU Christmas Door Decorating Contest. Entry fee is $2 per door or window. The winner gets the pot. Deadline for entries and fees is Nov. 30 (Tuesday). Your door or window must be decorated by Friday, Dec. 3. Flyers with sign-up forms have been mailed to each department. If you have any questions please call Rhonda Garcia at 2221. Please don't panic if you don't receive a sign-up form – just call me. Thanks and have fun decorating!

Clovis Community College Needs Graphic Artist/Web Designer – Clovis Community College will accept applications for the position of Graphic Artist/Web Designer through Dec. 3. Send a letter of application, transcripts, current resume including names and telephone numbers of three recent references, and a CCC application form to Human Resources Services, Clovis Community College, 417 Schepps Blvd., Clovis, NM 88101. For additional information visit CCC's website at http://www.clovis.edu. For detailed job announcement, telephone 505.769.4033.

Caller ID Updated on Campus Phones – AT&T has completed the installation of the new long distance ISDN circuits that allows Caller ID to be sent with our campus outbound long distance and international calls. A few months ago, Qwest installed local ISDN circuits that allow our PBX to accept Caller ID on local and long distance calls, but only local outbound calls were able to send Caller ID. Now all calls will send and receive caller ID. The campus community needs to be aware that our current system supports Caller ID only on incoming calls to the campus digital phones. The good news is that all outgoing calls from the campus now carry Caller ID. This includes calls from digital, analog, fax or modem lines.

Payroll Deadline Changes

November 19 Payroll
The Banner System will be unavailable from the evening of Nov. 8 to the morning of Nov. 15 to allow the implementation of Banner 6. To avoid potential delays, the Nov. 19 payroll will be processed before the system goes down on the 8th. To accommodate this time frame, the following schedule must be followed:

The paperwork deadline (PANs, W-4s, Ins. Forms, Special Pay Slips, etc.) will be changed from 5 p.m. on Monday, Nov. 8, to noon on Wednesday, Nov. 3. Timesheets will be available for pickup in Payroll by 8 a.m. on Thursday, Nov. 4. Timesheets must be completed and returned to Payroll by 3 p.m. on Thursday, Nov. 4. (Departments must estimate student and support hours as accurately as possible. Please advise your employees that adjustments may not be available until the Dec. 3 payroll.)

The Nov. 19 payroll checks will not be released early.

December 3 Payroll
The deadlines for the Dec. 3 payroll have been changed to accommodate the Thanksgiving Holiday.

The paperwork deadline (PANs, W-4s, Ins. Forms, Special Pay Slips, etc.) remains at 5 p.m. on Monday, Nov. 22 (early submissions will be appreciated). Timesheets will be available for pickup in Payroll by 3 p.m. on Tuesday, Nov. 23. Timesheets must be completed and returned to Payroll by 5 p.m. on Wednesday, Nov. 24.

December 17 Payroll
The deadlines for the Dec. 17 payroll will be unchanged.

December 31 Payroll
The deadlines for the Dec. 31 payroll have been changed to accommodate the Holiday.

The paperwork deadline (PANs, W-4s, Ins. Forms, Special Pay Slips, etc.) has been changed from 5 p.m. on Monday, Dec. 20 to noon on Monday, Dec. 20. Timesheets will be available for pickup in Payroll by 1 p.m. on Tuesday, Dec. 21. Timesheets must be completed and returned to Payroll by 1 p.m. on Wednesday, Dec. 22.

Items Being Raffled as Fundraiser for Dan Buzzard – Two items are being raffled to assist Zia head basketball coach Dan Buzzard with his medical expenses as he battles a brain tumor. The two items are an autographed basketball, autographed by about 20 plus Division I coaches to include Bobby Knight, John Wooden, Coach K, to name just a few. The regulation ball is enclosed in a Plexiglass protective case. The other item is a large framed lithograph of the same coaches' pictures and their autographs. The drawing will be Nov. 15 at half time of the Zia's first home game. Tickets are $2. Contact Dustin Klafka at 562.2233 or Norma Stroik at 562.2153.

Spring Schedule Available on Web – The Spring 2005 Schedule is available on the ENMU Web at https://ad05.enmu.edu:7177/200420.htm. The hard copies of the schedules were scheduled to be delivered to the campus on Friday, Oct. 29.

Proper Way to Submit Authorized Absences – Authorized Absences cannot be submitted simply by sending an announcement to the Monday Memo. Electronic forms from the Monday Memo Web site must be used. The forms automatically go to Student Affairs for approval, and are then directed to the Monday Memo for publication.

Online Request Form Available for Publications – Communication Services has a new online request form for publications with no more inconvenient PDFs to print out. You can attach files, choose paper and ink types (and more) and then submit it online. Go to www.enmu.edu/publication_request to request your official university publication.

Attention, Committee Chairs – Now that most committee appointments have now been made, committee chairs are reminded to convene their committees (if they have not already done so) to review their charge, elect a chair (if needed), and set meeting times. Committee chairs are reminded that approved minutes of committee meetings should be sent via email to Deborah.Bentley@enmu.edu plus three hard copies by campus mail to Station 2. Please contact the Office of Planning and Analysis at extension 2315 if you have any questions regarding committees or university governance.

Work Orders May Be Submitted Online – Work Orders may be submitted online. If you will begin at ENMU home page/campus services / additional services / Physical Plant, you will see a link on the left that says Work Orders. If you have any questions, call 562.2511 for more information.

Campus Police Provides Escort Service for Students – If a student needs an escort to their car, dorm or classroom, ENMU has an escort service available during the hours of darkness. For escort services, call Campus Police at 760.2945.

How to Reach Campus Police After Hours – To reach the Campus Police Officer on duty after 5 p.m., before 8 a.m. and all day Saturday and Sunday you can call the officer on his cell phone number at 760.2945. If for some reason you are unable to reach the officer on that number, call the Portales Police Department at 356.4404 extension 0. The dispatcher will then send a Campus Officer to your destination to assist you.

ENMU Offering CLEP Testing Program for Military – Military service members can now take CLEP exams, without paying the exam fee (normally $55), at Eastern New Mexico University. Service members will still need to pay a registration fee of approximately $15 to ENMU. CLEP is also available to military dependents and civilians who are interested in taking CLEP exams but these candidates are responsible for paying the exam fee of $65. In Portales, New Mexico candidates can take CLEP exams in Room 204 of the SAS Building at ENMU. Testing is available: Nov. 23; and Dec. 14, 15, 21, 22. The tests are administered at 8 a.m., 10 a.m., 1 p.m., and 3 p.m. on Tuesdays and Wednesdays. Candidates can make an appointment by calling the Testing Center at 505.562.2280.

Graduate Catalog Available as PDF Document – The 2004-06 Graduate Catalog is available as a PDF document at the following web address: http://www.enmu.edu/academics/courses-catalogs/catalogs/index.shtml.

Send Calendar Items by E-Mail – If your department has any upcoming events and would like to have them posted, you can submit them to the University Calendar at enmu.calendar@enmu.edu. When submitting items, please make sure that the following information is included: name of the event, location, time, cost and contact information.

Thesis Defense – name: Tony Spitzack building: Science room: 108 day: Monday date: 11/22/2004 time: 3:30 p.m.

Student News

The ENMU Swim Club competed in their first swimming meet this Saturday and Sunday. The meet was called the Lobo Invitational and was held at the University of New Mexico's Seidler Natatorium in Albuquerque. For more information, contact Dr. Cheryl Holloway at 2274.

The Student Insurance cards for Fall 2004 have arrived. If you do not work on campus you will need to come by the Student Affairs Office in the SAS Building Room 194 to pick up your card. All other students should have received your card with your last Friday check. If you have any questions please call Rhonda at 2221.

Win 2 NFL Tickets plus $50 Gas Certificate for Washington Redskins v. Dallas Cowboys on Dec. 26 at Texas Stadium (Endzone Seating). Drawing Date: Nov. 26, need not be present to win. $20 donation. Proceeds go to help cover travel expenses for Natasha Lafuente to participate in the All-American Cheerleader Halftime Show at the Hula Bowl. To purchase tickets, call Felicia Lafuente at 505.749.2395 or Joe Lafuente at 806.265.7729.

Undergraduate students who need to declare a major or develop a degree plan may do so by contacting the Office of Student Records, SAS 170, 562.2780. Records clerks from the various colleges have relocated to a central office in Student Academic Services.

ENMU-Roswell News

All ENMU-Roswell students expecting to complete their program of study and graduate in the spring of 2005 (either certificate, associate of arts, associate of science, or associate of applied science) must file an application for graduation by Friday, Dec. 17. The application should be filed with the Admissions and Records office on campus. For more information, call 624-7142.

Eastern New Mexico University-Roswell invites the community to attend a Christmas Bazaar on Friday, Dec. 3 from 10 a.m. to 7 p.m. in the Instructional Center on campus. Proceeds from the event will benefit the ENMU-Roswell Foundation’s College Access Program Scholarships (CAPS). The event is free and open to the public. A wide variety of handcrafted merchandise will be available for sale, with everything priced under $25. Those who attend the bazaar can visit Mrs. Santa’s Kitchen, Jewelry Box, Sewing Basket, and Yarn Basket. Santa’s Pottery Shed, Arts and Crafts Shop, Library, and Attic will also be open for business. A special area will be available just for children, The Elves’ Gift Shop, where everything is priced under $2.00, and the Elves’ Workshop, where children can make their own gifts for family and friends. Children can also have their picture taken with Santa. For more information about the Bazaar or to reserve a craft table, contact the Liberal Arts department on campus at 624.7253 or Annemarie Oldfield at 624.7001.

Upcoming Events at ENMU-Roswell

Wednesday, November 17:

The Student Activity Board will present an International Festival in the Student Services Center lobby on campus from 10 a.m. to 6 p.m. The event will feature a variety of cultural dancers and foods from around the world.

Thursday, November 18:

ENMU-Roswell intramural teams will compete in the annual Super Bowl Game at 3 p.m. in the fields north of the P.E. Center. A tailgate party will begin at 1 p.m. Also that day at 1 p.m. the Criminal Justice Club will hold a fundraising car bash. In the Performing Arts Center at 7:30 p.m. Las Vegas comedian Russ Rivas will perform. The event is free and open to the public.

Monday, November 22:

Registration for the Spring 2005 semester at ENMU-Roswell will be available on campus during regular business hours or online at www.roswell.enmu.edu through January 24, 2005. The spring semester begins Jan. 18.

Monday, November 29:

Internationally known Scholarship Coach Ben Kaplan will speak on scholarships and other ways to pay for college in a free presentation beginning at 6:30 p.m. in the Performing Arts Center on campus. The public is invited to attend.

Friday, December 3:

ENMU-Roswell will present a Christmas Bazaar in the Instructional Center on campus from 10:00am to 7:00pm. A wide variety of handcrafted merchandise will be available for sale, with everything priced under $25. The public is invited to attend.

Thursday, December 16:

ENMU-Roswell will hold its 42nd Commencement Ceremony in the Physical Education Center on campus. The ceremony will begin at 7 p.m.


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TechTips – Helpful Hints for using ENMU Technology (courtesy of ITS Computing)

Computing
Word series – Did you know that you can combine several word documents into a single document. To combine several relatively simple documents into a single document, repeat the following procedure until all of the individual documents have been combined. The original documents are unaffected by this procedure.
1. Start a new, blank document.
2. Choose File from the Insert menu.
3. Browse to the document you want to insert.
4. Select the document, then click Insert.
5. Usually, you will want to insert a page break after each file you insert: Choose Break from the Insert menu, select Page break, then click OK.
Some attributes of the documents you insert after the first one may be lost (e.g., margins, headers, and footers). Once you get all the documents combined, you can work on finishing up document formatting details, page numbering, etc

Outlook series – Color-code your calendar
In your Outlook Calendar, you can use colors to help you manage your appointments. For example, you can choose colors with predefined labels such as "Personal", "Needs Preparation," or "Must Attend;" or, you can create your own labels. Here's how:
To color an appointment or meeting with a predefined label:
1. Click Calendar.
2. Right-click an appointment or meeting, point to Label on the shortcut menu, and then click a color-coded label in the list. (To remove the color from the appointment or meeting, in the Label list, click None.)
To create your own colored label:
1. Click Calendar.
2. Right-click an appointment or meeting, point to Label on the shortcut menu, and then click Edit Labels.
3. Pick the color you want to rename, type in your new label name, and then click OK.

DAT file version update – To check that your computer is up-to-date with the most current versions of virusscan software, locate the blue and white shield with a red “V” in it by your system clock on the bottom right side of your screen and click on it with the right mouse button. Then choose “About VirusScan Enterprise” in the pull-down box. There are two things to look for; one is the “Virus Definitions” which should be at 4404 and the other is the “Scan Engine” which should be at 4.3.20. If either one is not displaying the above versions, please contact the Helpdesk at 562.4357 for assistance.

If you have a tip you would like to share with us please send it to: ENMU.TechTips@enmu.edu

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Extended Learning Courses
The following is a list of Extended Learning offerings. Please call 562.2165 for more information or to register.

Non-Credit Courses

Yoga – relax and stretch Wednesdays through Dec. 1, 7-7:50 p.m., GA-11 with Lisa Moyer. There will be no class Nov. 24, Thanksgiving week. Averaging approximately $3 per class, a proportionate payment to pay through the last class can be made at Extended Learning, Quay Hall, Room 106.

Real Estate Weekend Workshops – Take this opportunity to attend one or all five classes taught by Louis C. Tulga, CRB, Albuquerque, and earn four to twenty-six hours of continuing education credits. Classes will be held in the Aztec Room, Campus Union with on-your-own lunches scheduled 12-1 p.m. Please register by Oct. 12 or Nov. 16, respectively.

NM Real Estate Commission Mandatory Course (8 Mandatory Hours) – Friday, Oct. 15, 8 a.m.-5 p.m., $75.

Business Ethics in Real Estate (4 Education Credit Hours) – Saturday, Oct. 16, 8 a.m.-12 p.m., $50.

Brokerage Relationships (4 Education Credit Hours) – Friday, Nov. 19, 8 a.m.-12 p.m., $50.

Tax Factors for Home Owners (4 Education Credit Hours) – Friday, Nov. 19, 1-5 p.m., $50.

Equal Opportunity and Housing (6 Education Credit Hours) – Saturday, Nov. 20, 9 a.m.-4 p.m., $60.

SHINE-Providing Exceptional Customer Service – Bob LaHue, MorningStar Training, offers this workshop twice for your convenience focusing on vital customer service issues and motivational employee training, Saturdays, 1-5 p.m., Sept. 25 or Nov. 20, COB-113. The fee is $50 with a $5 each discount for five or more from one organization. Please register by Sept. 22 or Nov. 17, respectively.

Aqua Aerobics – Alisha Eldridge will offer 12, two-day rotations, Mondays and Wednesdays, Sept. 13-Dec. 8, 7-7:50 p.m.. Natatorium,. The fee is $8 per week or receive a $6 discount by prepaying $90. No classes on Nov. 22 and 24 during Thanksgiving holiday.

Off-Campus Announcements

Meeting

The Support Senate will meet in the University Computer Center (UCC) on Nov. 18 at 1:15 p.m. in Room 117. All Support Staff is welcome. The following is the agenda (subject to change).
Call to order
Administrative Updates
Approval of Minutes-Oct. 21
Old Business
1. Door Decorating Contest- Update
2. GO Bond Committee
3. Support Employee Special Appeals Committee Vacancies
a. Portales – 1 vacancy
b. Ruidoso- 1 alternate
New Business
1. Administrative Evaluation Committee-
2. Ruidoso Trip
Other New Business
Adjourn

Undergraduate Admissions and Standards Committee
Second Thursday of each month at 3:30 p.m. in COB 163
(student petitions needing action are due by 5 p.m. the first Thursday of each month)

The Curriculum and General Education Committee will meet on the following Mondays at 3:30 p.m. in the University Computer Center Conference Room on the following Mondays.

11/22/04
1/31/05
2/14/05
2/28/05
3/14/05
3/28/05
4/11/05
4/25/05