Announcements
These Announcements were submitted to the Monday Memo by University Community Members (employees, students and retirees). Announcement submissions must be received by Thursday at noon for publication on the following Monday. To submit your Monday Memo item, use the Submit Announcement from the right sidebaYou may also submit announcements by e-mail to monday.memo@enmu.edu. Announcements can only be accepted from off-campus groups that are non-profit. Announcements were submitted to the Monday Memo by University Community Members (employees, students and retirees). The Web address for the Monday Memo is http://www.enmu.edu/mondaymemo.

College of Education and Technology Comprehensive Exam Workshop – Saturday, June 4, 9 a.m. to noon, ED 125
Summer Comprehensive Exams are scheduled for Saturday, June 25. No later than June 17 see Dr. Quinn, Dr. Drabbs, or Ms. Leyvas to complete application expressing your intent to take the exams. If you plan to take the fall exams it is a good idea to come to the summer workshop and then the fall workshop as well.

If you plan to graduate at the end of summer you must apply no later than June 17. Applications to graduation, the student satisfaction survey, and the application to walk in the graduation ceremony can be found online at http://www.enmu.edu/services/registrar/graduation.shtml
For more information, contact:
Dr. Cheri Quinn, Graduate Coordinator for Educational Studies at cheri.quinn@enmu.edu
Dr. Mary Drabbs, Graduate Coordinator for Curriculum and Instruction at mary.drabbs@enmu.edu
Ms. Adriana Leyvas, Program Secretary at adriana.leyvas@enmu.edu

Refresher for New Mexico Teacher Assessment of Basic Skills – If you are planning to take the New Mexico Teacher Assessment of Basic Skills and need a little refreshing on your writing and mathematics skills or if you are experiencing test-taking anxieties, we invite you to attend our workshop on Saturday, June 4, starting at 9 a.m. to 1 p.m., and June 5 starting at 1 p.m. to 5 p.m. in Education 120. The workshop is sponsored by Title V cooperative and is free of charge, but you do need to RSVP because of limited seating. Call 562.2440 or e-mail carolyn.parkinson@emnu.edu or vicky.medley@enmu.edu to reserve a spot.

Message from Dorothy About Purchasing Card Statements – With the semester rapidly coming to an end, I want to remind cardholders that if you are leaving campus after May 13, 2005, and you have charges on your Purchasing Card, please make arrangements to give access to your Purchasing Card Statement and itemized receipts to someone in your area or you can contact me to see if all the charges have hit your account and I can send your statement earlier than May 26. Please let me know if I need to e-mail your Purchasing Card Statement to someone else. The May statements will be due in the Business Office on May 31, 2005.

If you will be traveling during the summer and using your Purchasing Card for official ENMU business, arrangements need to be made to have your Purchasing Card Statement and itemized receipts turned in to the Business Office by designated due dates. If you have charges, a Purchasing Card Statement will be sent to your e-mail.

Please give me a call if you have any questions

Thank you,

Dorothy Bulls, ext. 2611

Helpdesk Summer Hours for University Computer Center – In between semesters, 8 a.m. to noon and 1-5 p.m. on Monday-Friday. During the summer sessions, the Helpdesk hours will be 8 a.m. to 5 p.m. on Monday-Friday. Time changes are effective May 16.

Several Campus Policies Under Review – Sections of the Administration and Governance Policies and Procedures Manual (the Big Grey Book) have been revised and are currently under campus review. Comments are welcome about revised Safety policies and an addition to a Board of Regents policy, all of which can currently be found at www.enmu.edu/policyreview. The University Policy Council meets Monday, May 16, at 9 a.m. in the Regents Room to review these policies. Comments or questions about these or any policies may also be sent via e-mail to Patrice.Caldwell@enmu.edu or in writing to University Policy Council, Station 2.

Update on Coordinator of Grant Activities – A new search has begun for a Coordinator of Grant Activities. In the interim the duties of the Grant and Contract Management office will be reassigned as follows, effective Thursday, May 12, 2005:

Pre-award external grant activities will be the responsibility of the Office of Planning and Analysis, Station 2, Administration Building, Room 204, ext. 2315.

Post-award external grant activities will be the responsibility of the grant accountant in the Business Office, Station 4, Administration Building, Room 114, ext. 2604.

The following responsibilities will be reassigned on a permanent basis to Academic Affairs, with the same effective date.

Support for the Human Subjects and Animal Care Committees will be the responsibility of the graduate dean, Station 24, Administration Building, Room 216, ext. 2147.

Support for Internal Instructional and Research Grants will be the responsibility of the vice president for Academic Affairs, Station 2, Administration Building, Room 204, ext. 2312.

Street Closings – Avenue N from the Theatre to the College of Business will be closed today (May 16) in order for the construction company to dig under the street to connect the new Communication Building to the main loop. Sesame Street will be closed on Thursday, May 19.

Employee Briefs

Gillian Andersen, an instructor in the Department of Languages and Literature, was recently accepted into the doctoral program in Technical Communications at Texas Tech University. As the first on-line technical communications Ph.D. program ever offered, the TTU program received applications from around the world.

Dr. Donald Elder III, professor and chair of history, is speaking to the U.S. History students in B. J. Mitchell's classes at Portales Junior High School about his Civil War books on May 23. B. J. is an ENMU grad.

Message from President Regarding Realignments – After reviewing the comments that were expressed by faculty and staff regarding the realignment proposed in the e-mail dated April 19, 2005, I have decided to recommend the following to the Board of Regents, effective July 1, 2005.

1. Campus Police - Change in Reporting Line: From VPSA to VPBA
2. KENW - Change in Reporting Line: From VPAA to VPURES
3. Athletics - Change in Reporting Line: From President to VPSA
4. Faculty Resource Center - Change in Reporting Line: From Library to Extended Learning
5. Ruidoso Campus - Change in Reporting Line: From VPAA to President
6. Grants and Contracts - Change in Reporting Line: From President to Executive Director, Planning and Analysis
7. Retention Initiative - Office of Responsibility: Executive Director, Planning and Analysis

It was decided to maintain Media Services' reporting relationship to the Library, but to move the responsibilities for the "smart" classrooms and other IT - related items to Information Technology Services.

Advising and Freshman Studies will move to the Retention Initiative which will report to Dr. Patrice Caldwell. A new position entitled director of Retention Activities has been established to coordinate initiatives aimed at improving student success.

The most comments received were in regard to the move of Grants and Contracts from the president to the executive director of Planning and Analysis. I believe the location of the grants coordinator is much less important than the quality and dedication of the person who will hold the position. Thus far, our search for the grants coordinator has been unsuccessful, but we will attempt to offer good service through people in the Business Office until we can employ the right person. Please be assured that the area of grants and contracts will continue to be a priority at the University.

I thank those of you who offered input. Please call me if you have further questions or comments.

Steve Gamble
President

Fiscal Year End Deadlines

Purchase orders: May 20, 2005
Requisitions for purchase orders need to be in the Business Office by May 20 for the purchase to be processed in the 2004-05 budget year. Merchandise must be received by June 30, 2005 for the expense to be charged to the 2004-2005 budget. As merchandise is received, please authorize payment by sending the blue copy of the PO to Central Receiving. Purchase orders received after May 20 will be processed for the 2005- 2006 year.

Purchasing Card: June 15, 2005
Purchasing card transaction cut off date is June 15. Statement and receipts are due to the Business Office by July 1, 2005.

Interfunds: July 8, 2005
Departmental interfunds for the 2004-05 budget year need to be in the Business Office by July 8.

Journal Vouchers: July 1, 2005
JV’s for expense transfers, monthly postage, telephone charges, etc must be submitted to the Business Office by July 1.

Travel
Reimbursement: Day of Return to Work If traveling at the end of June, please submit the travel reimbursement on the day you return to work.

Bookstore Closed
For Inventory: June 28-30.

Please call Kathy or Toni in the Business Office, 562.2611, if you need assistance.

New Officers Elected for Sigma Xi Chapter – New officers for the ENMU Sigma Xi Chapter have been elected.

A. New Officers: Dave Batten (President), Zhiming Liu (President-elect), Young Cho (Secretary), Leslie Gill (Treasurer)

B. Major activities:
1. Organized a distinguished lecture by Dr. Gordon Orians (about 230 attendants, Becky Sharpe Auditorium). Dr. Orians also taught two classes in Department of Biology.
2. Organized a lecture series on endocrinology by Dr. James Mrotek (253 attendants). Dr. Mrotek also gave lectures in three classes in Department of Biology.
3. Supported the 2005 Science Fair at ENMU and provided four cash awards ($200). Sigma Xi members worked as judges in the Science Fair.
4. Sent a delegation to Canada to represent ENMU for participating in the 2004 annual meeting of Sigma Xi, The Scientific Research Society.
5. Other community activities in Portales

For more detailed information about Sigma Xi, please click the following web link, www.sigmaxi.org., or please feel free to contact our officers.

Regards,

Zhiming Liu, Ph. D.
President, ENMU Chapter of Sigma Xi

Four Hours Off on May 27 – Governor Richardson asked all state agencies to give employees four hours off work in memory of Pope John Paul II. The University excused those employees who wanted to take off the day of the Pope's funeral and established that the remainder of the employees would be given four hours off in May.

Those hours will be taken on Friday, May 27, from 1-5 p.m. However, all offices that provide direct services to students need to remain open. Those employees will be allowed to take the four hours off at another time with approval of their supervisors. Any employee who already observed those hours will be expected to be at work.

All offices should check with their vice presidents to see if their office needs to remain open.

Bookstore Conducting Inventory from June 28-30 – The Campus Bookstore will be closed on June 28-30 to conduct inventory. The Bookstore will open at 7:30 a.m. on Friday July 1. Purchases for the second summer session will need to be made prior to the closing. Your patience and consideration will be greatly appreciated.

Inventory Sends Out Packets – The Inventory Department has sent out inventory packets, which include departmental printouts with instructions. Blank sheets are also provided should you need to report inventory items that are not listed on the original printout. The deadline to return complete and accurate information back to inventory is June 15. If you have any questions, please contact David Moon at 562.2606.

Mandatory Student Teacher Application Meetings – Please be aware of the correct day and time for the Mandatory Student Teacher Application meetings for whose students who wish to student teach during the Spring 2006 semester. The following are corrected days and times.

· Sept. 19 sessions are scheduled for 12-1 p.m., or 3:30-4:30 p.m.in the Faculty Lounge, Campus Union Building, Portales campus.

· Sept. 20 session from 6-7 p.m. in the Faculty Lounge, Campus Union Building, Portales campus.

· Sept. 21 session from 6-7 p.m. in the Instructional Center, Room 206, Roswell campus.

Student Teacher Application Deadline: Oct. 14, 2005

Official University Holidays for 2005-06 – The Board of Regents has approved the following 2005-2006 ENMU holiday schedule.
Labor Day – Monday, Sept. 5, 2005
Thanksgiving – Thursday and Friday, Nov. 24 and 25, 2005
Winter Break – Close at 5 p.m., Dec. 22, 2005, Reopen at 8 a.m., Tuesday, Jan. 3, 2006
Presidents' Day – Monday, Feb. 20, 2006
Memorial Day – Monday, May 29, 2006
Independence Day – Tuesday, July 4, 2006

List Your Events on the University Calendar – It's never too late to take advantage of the online University Calendar. Make sure your University events are listed online by submitting your additions via e-mail. To ensure your request is processed in a timely manner, please send all calendar requests to calendar@enmu.edu. For any questions or problems regarding this process, please direct correspondence to betsy.chavez@enmu.edu or call 562.2134. Calendar Tip: Use the calendar to check what is happening around the University to help you when you are scheduling your event dates.

Work Orders Should Now Be Submitted Online – If you will begin at ENMU home page/campus services/ additional services/ Physical Plant, you will see a link on the left that says Work Orders. You have the capability of tracking your work orders with this system. You will receive an e-mail saying it has been accepted or rejected and another e-mail when work is completed. If you have any questions, please call the Physical Plant at 562.2511.

Campus Police Provides Escort Service for Students – If a student needs an escort to their car, dorm or classroom, ENMU has an escort service available during the hours of darkness. For escort services, call Campus Police at 760.2945.

How to Reach Campus Police After Hours – To reach the Campus Police Officer on duty after 5 p.m., before 8 a.m. and all day Saturday and Sunday you can call the officer on his cell phone number at 760.2945. If for some reason you are unable to reach the officer on that number, call the Portales Police Department at 356.4404 extension 0. The dispatcher will then send a Campus Officer to your destination to assist you.

Graduate Catalog Available as PDF Document – The 2004-06 Graduate Catalog is available as a PDF document at the following web address: http://www.enmu.edu/academics/courses-catalogs/catalogs/index.shtml.

Undergraduate Catalog Available as PDF Document – The 2005-07 Undergraduate Catalog is available as a PDF document at the following web address: http://www.enmu.edu/academics/courses-catalogs/catalogs/index.shtml

General Comments and Compliments

"Great Monday Memo! The pics and video were very interesting." – ENMU-Roswell employee

"The Monday Memo looked really good. I especially enjoyed the videos." – ENMU-Portales employee

Roswell News

Summer/Fall Class Schedules Available – Class schedules for the 2005 summer and fall semesters at ENMU-Roswell are available at the following locations: ENMU-Roswell, Chaves County Career Center in the Bank of America building (ninth floor); Hastings Books, Music and Video; NMMI (Toles Learning Center); NM Department of Labor; NM Income Support Division; Roswell Public Library; Wal-Mart; K-Mart; Target; Roswell Racquet Club; Blockbuster Video; Counseling Associates; Hispano Chamber of Commerce Visitors’ Center; Roswell Chamber of Commerce; Roswell Adult Center; Office Max; Roswell High School; Goddard High School; University High School and Christmas By Krebs.

Online registration is now open at www.roswell.enmu.edu

Students can register any time on campus during regular business hours through June 8 for the summer session and through September 2 for the fall semester. The campus is open from 7:30 a.m. to 6 p.m. Monday through Thursday and from 8 a.m. until noon on Friday. The summer session begins June 6. The fall semester begins Aug. 29. For registration information, call 624.7149.

TechTips – Helpful Hints for using ENMU Technology (courtesy of ITS Computing)
Computing
Word series – Drop Cap
Excel series – Filenames in Footers
With Excel 2002, Microsoft added the ability to include the path to an Excel worksheet in its header or footer. The path is automatically updated if the file's location changes. Do this by selecting View | Header and Footer (or File | Page Setup | Header/Footer) and clicking on the Custom Header or Custom Footer button. The button with the folder icon adds the necessary code &[Path]&[File] to the selected area of the header or footer. While you could select the path and filename from the list of preset headers/footers, a custom one lets you format the text and add an image, too.

PowerPoint series – Align Objects
You can automatically place or align objects evenly with other objects in a slide (without using a guide or grid). Select the objects by clicking on them while holding down the Ctrl key. Click on the Draw button at the bottom left of the screen, and choose Align or Distribute. Select one of the options in the pop-up menu, and the objects will be aligned or distributed automatically.

DAT file version update – To check that your computer is up-to-date with the most current versions of virusscan software, locate the blue and white shield with a red “V” in it by your system clock on the bottom right side of your screen and click on it with the right mouse button. Then choose “About VirusScan Enterprise” in the pull-down box. There are two things to look for; one is the “Virus Definitions” which should be at least 4492 and the other is the “Scan Engine” which should be at 4.4.00 (4400). If either one is not displaying the above versions, please contact the Helpdesk at 562.4357 for assistance.

If you have a tip you would like to share with us please send it to: ENMU.TechTips@enmu.edu

Extended Learning Courses
The following is a list of Extended Learning offerings. Please call 562.2165 for more information or to register.

Non-Credit Courses

Retirement Planning - Let Preston Pratt, Financial Advisor, Raymond James Financial Services, Inc. help you meet your retirement challenge, Monday and Tuesday, June 20-21, 6-7:30 p.m., COB-117. The fee is $20. Please register by June 15.

Getting the Most Out of Your Camera for the Fourth of July – Learn how to take better pictures with Eric Kluth, staff photographer, Clovis News Journal just in time for July 4th, Monday, June 20, 6:30-8 p.m., COB-120. The fee is $15. Please register by June 15.

One Night Speedy Cross Stitch – Join Victoria Garrett, proprietor, Cozy Cottage Cross Stitch Shoppe, 119 S. Main St., Portales and walk away with your own potpourri heart pillow, Tuesday, June 21, 6:30-9:30 p.m. The fee is $7 with an additional $5 kit fee, payable to the instructor. Please register by June 16.

Microsoft Outlook 2003 Basics – Join Becky Lopez, Client Support Supervisor, Information Technology Services, ENMU for a demonstration of this powerful scheduling, e-mail and task tracking software Thursday, June 23, 6:30-8:30 p.m., UCC-107. The fee is $25. Please register by June 20.

Spiritual Abuse - Spend two evenings Mondays, June 13 and 20, 6-7:30 p.m., JWLA-115 with Rev. Clyde Davis, First Presbyterian Church, Portales studying this phenomenon. The fee is $15. Please register by June 8.

China-A Brief Survey - Zheng Liguang with the Americanized name of Claire is an exchange student at ENMU from Sichuan University in China who wants to share her native country with you this summer. Claire will offer four classes on Tuesday and Thursday evenings, 6:30-8:30 p.m. Save by taking all four for $65 or pay for each separately!
Chinese Culture and History - Tuesday and Thursday, June 14 and 16, 6:30-8:30 p.m., COB-137, $15.
Chinese Oral Language - Tuesday and Thursday, June 21 and 23, 6:30-8:30 p.m., COB-137, $20.
Chinese Written Characters - Tuesday and Thursday, June 28 and 30, 6:30-8:30 p.m., COB-137, $20.
Chinese Cooking - Tuesday and Thursday, July 5 and 7, 6:30-8:30 p.m., FCS-98, $15 and $5 lab fee, payable to instructor.

Music Therapy Techniques for the Non-Musician - Nancy Nornhold, former Assistant Professor and Chairperson, School of Music, ENMU will conduct a non-credit eight-hour workshop designed to teach participants up-to-date hands on music techniques to improve students' social, academic and behavioral skills. Currently a Music Therapist in Elizabethton, TN, Nancy serves over 200 special needs students per week. If you are a regular or special education teacher, counselor or even the parent of a special needs child, don't miss this opportunity to learn how to incorporate music therapy into your regular day and improve the behavior of your students or child, Wednesday, June 15, 8 a.m.-5 p.m., COB-128. An on-you-own lunch is scheduled noon-1 p.m. The fee is $80. Please register by June 10.

Creative Memories - Creative Memories Consultant, Tracy Carr offers two classes this summer Saturdays, 10 a.m.-noon, COB-128 each only $10 with an additionally priced kit fee. Make 15-18 customized page toppers in her Highlight and Traditions Page Toppers Class June 18. The kit fee is $25. Have your son or daughter ages five years and up bring their photos to Tracy's Doubledipz Class June 25. The kit fee is $37 and contains everything your child will need. Please contact Tracy at 562.2681 by June 9 so that your preferred sticker pack and/or supplies can be ordered.

Water Gardening - Join Margaret Estrada, Saturday, June 4, 1-5 p.m., COB-128 and learn how to create our very own water garden at a nominal cost. Please register by June 1. The fee is $15.

Kids' College - Melinda Ramirez is back as Lead Teacher for eight theme-packed weeks, Monday-Thursday., 8 a.m.-5 p.m., June 6-July 29. Daily activities including computers and swimming plus lunch delivered by Portales Public Schools are routine with a few field trips and a year-end variety show scheduled as well. The fee is $60 per week with payment confirming your child's spot for the summer's fun, so enroll today!

Introduction to Taekwon-Do - Learn basic Taekwon-Do with Steve Balakeley, nationally and internationally certified black belt, Mondays/Wednesdays/Fridays, noon-12:50 p.m., June 6-July 29, GA-11. The fee is $70. Please register by June 1.

Swimming - Three rotations, Monday - Thursday, 4:05-4:55 p.m. are scheduled at the Natatorium for Levels I-VI this summer with Red Cross Certified Lifeguards and Instructors. Parental consent is required for ages four years and up with a fee of $40 per rotation. Rotation 1 is June 6-16, Rotation 2 is June 20-30 and Rotation 3 is July 11-21. Please register by Friday noon prior to each rotation.

Ballet - The dance program this summer offers ballet/tap for three-five year olds and ballet for ages six years and up, June 6-July 19, GA-11 with Taryn Dedeaux. Leotards of any color with pink or white tights are required as well as ballet and tap shoes. Please call Extended Learning at 562.2165 for dates and times soon as classes are limited in enrollment. The fee is $45.

Onestroke™ Fiesta Flower Bowl - Let Kris Cranford help you create a festive bowl for serving chips, bread, etc. by introducing flowers using dimensional paints, a new product on the market, Tuesday, June 7, 6-9 p.m., FCS-100. The fee is $20 with a $25 kit fee containing all supplies needed, payable to the instructor. Please register by June 2.

Aqua Aerobics - Alisha Eldridge, Red Cross Certified Lifeguard, will offer eight, two-day rotations at the Natatorium this summer, Tuesday/Thursday, 6:30-7:20 p.m., June 7-July 28. The fee is discounted to $60 for all eight rotations or pay $8 per rotation each Tuesday.

Yoga - Fully relax your whole body twice a week with Lisa Moyer Tuesday/Thursday, June 7-July 28, 7-7:50 p.m., GA-11. The fee is $40. Please register by June 2.

Tumbling - Join James Villanueva for one of three age-related classes in GA-11 this summer. Ages five-six years meet Wednesdays, 5-5:50 p.m., June 8-July 27. Ages seven-twelve years meet Thursdays, 5-5:50 p.m., June 9-July 28 and ages 13 years-adult meet Thursdays, 6-6:50 p.m., June 9-July 28. The fee is $40. Please register by June 6. A leotard or tight-fitting shorts/t-shirt and tumbling shoes or bare feet are required. No socks please!

Cheerleading - Former ENMU Cheerleader, Chalise Baker offers two classes this summer Wednesdays June 8-July 27, GA-11. Boys and girls four-eight years meet 6-6:50 p.m. while ages nine years and up meet 7-7:50 p.m. Students should wear short, t-shirts and athletic shoes. The fee is $40. Please register by June 3.

Natural Bio-Identical Hormone Replacement - Join Victor Baca, R.Ph., Village Pharmacy, Wednesday, June 8, 7-9 p.m., COB-156 and discover the facts concerning this alternative, doctor-prescribed hormone therapy. The fee is $25. Please register by June 3.

Herbal Gardening - Get started with your own herb garden with Curt Jaynes, Garden Source, 42405 U.S. 70, Portales, Saturday, June 11, 9-11 a.m. The fee is $20. Please register by June 8.

Meetings

The Support Senate will be meeting in the Golden Library in room 141 on May 19 at 1:15 p.m. All Support Staff are welcome to attend. The following is the agenda for the meeting. (Agenda is subject to change)

Call to order
Administrative Updates
Approval of Minutes-April 21, 2005
Old Business
1. Support Senate Election Update- Huie Brown
2. End of the Year Luncheon- Update Cheryl Reeves
3. President Picnic

New Business

1. Realignment of Administrative Units- Jo Allison
2. Fall Break for Students- Jo Allison

Other New Business

Adjourn

University Policy Council Open Meeting
Monday, May 16, 9 a.m.
Regents Room
Policies for review: addition to 10-2, 80-1 through 80-8, 80-12, 80-13, 80-14, 80-15
View these at www.enmu.edu/policyreview

Undergraduate Admissions and Standards Committee
Second Thursday of each month at 3:30 p.m. in COB 163
(student petitions needing action are due by 5 p.m. the first Thursday of each month)