Announcements
These Announcements were submitted to the Monday Memo by University Community Members (employees, students and retirees). Announcement submissions must be received by Thursday at noon for publication on the following Monday. To submit your Monday Memo item, use the Submit Announcement from the right sidebar. You may also submit announcements by e-mail to monday.memo@enmu.edu. Announcements can only be accepted from off-campus groups that are non-profit. Announcements were submitted to the Monday Memo by University Community Members (employees, students and retirees). The Web address for the Monday Memo is http://www.enmu.edu/mondaymemo.

New Mexico Lottery to Film at ENMU Commencement – The New Mexico Lottery will film its next round of Lottery Success Scholarship TV commercials at commencement ceremonies and they would like to invite you and your parents to join them and share how the Lottery Success Scholarship helped pay for your education.

If you are graduating with a New Mexico Lottery Success Scholarship, they would like you to appear in their next series of Lottery TV commercials. Just log on to http://www.nmlottery.com/graduates.htm and share some information about yourself so they can contact you before graduation ceremonies.

Retirement Reception for Dave Gerig – A retirement reception will be held for Dr. David Gerig, dean of the College of Fine Arts, in the Aztec Room of the Campus Union Building, on Tuesday, May 10, from 2-3:30 p.m. Cake and punch will be served; everyone is invited. Please join us as we wish him well.

Message from President Regarding Realignments – After reviewing the comments that were expressed by faculty and staff regarding the realignment proposed in the e-mail dated April 19, 2005, I have decided to recommend the following to the Board of Regents, effective July 1, 2005.

1. Campus Police - Change in Reporting Line: From VPSA to VPBA
2. KENW - Change in Reporting Line: From VPAA to VPURES
3. Athletics - Change in Reporting Line: From President to VPSA
4. Faculty Resource Center - Change in Reporting Line: From Library to Extended Learning
5. Ruidoso Campus - Change in Reporting Line: From VPAA to President
6. Grants and Contracts - Change in Reporting Line: From President to Executive Director, Planning and Analysis
7. Retention Initiative - Office of Responsibility: Executive Director, Planning and Analysis

It was decided to maintain Media Services' reporting relationship to the Library, but to move the responsibilities for the "smart" classrooms and other IT - related items to Information Technology Services.

Advising and Freshman Studies will move to the Retention Initiative which will report to Dr. Patrice Caldwell. A new position entitled director of Retention Activities has been established to coordinate initiatives aimed at improving student success.

The most comments received were in regard to the move of Grants and Contracts from the president to the executive director of Planning and Analysis. I believe the location of the grants coordinator is much less important than the quality and dedication of the person who will hold the position. Thus far, our search for the grants coordinator has been unsuccessful, but we will attempt to offer good service through people in the Business Office until we can employ the right person. Please be assured that the area of grants and contracts will continue to be a priority at the University.

I thank those of you who offered input. Please call me if you have further questions or comments.

Steve Gamble
President

Fiscal Year End Deadlines

Purchase orders: May 20, 2005
Requisitions for purchase orders need to be in the Business Office by May 20 for the purchase to be processed in the 2004-05 budget year. Merchandise must be received by June 30, 2005 for the expense to be charged to the 2004-2005 budget. As merchandise is received, please authorize payment by sending the blue copy of the PO to Central Receiving. Purchase orders received after May 20 will be processed for the 2005- 2006 year.

Purchasing Card: June 15, 2005
Purchasing card transaction cut off date is June 15. Statement and receipts are due to the Business Office by July 1, 2005.

Interfunds: July 8, 2005
Departmental interfunds for the 2004-05 budget year need to be in the Business Office by July 8.

Journal Vouchers: July 1, 2005
JV’s for expense transfers, monthly postage, telephone charges, etc must be submitted to the Business Office by July 1.

Travel
Reimbursement: Day of Return to Work If traveling at the end of June, please submit the travel reimbursement on the day you return to work.

Bookstore Closed
For Inventory: June 28-30.

Please call Kathy or Toni in the Business Office, 562.2611, if you need assistance.

New Officers Elected for Sigma Xi Chapter – New officers for the ENMU Sigma Xi Chapter have been elected.

A. New Officers: Dave Batten (President), Zhiming Liu (President-elect), Young Cho (Secretary), Leslie Gill (Treasurer)

B. Major activities:
1. Organized a distinguished lecture by Dr. Gordon Orians (about 230 attendants, Becky Sharpe Auditorium). Dr. Orians also taught two classes in Department of Biology.
2. Organized a lecture series on endocrinology by Dr. James Mrotek (253 attendants). Dr. Mrotek also gave lectures in three classes in Department of Biology.
3. Supported the 2005 Science Fair at ENMU and provided four cash awards ($200). Sigma Xi members worked as judges in the Science Fair.
4. Sent a delegation to Canada to represent ENMU for participating in the 2004 annual meeting of Sigma Xi, The Scientific Research Society.
5. Other community activities in Portales

For more detailed information about Sigma Xi, please click the following web link, www.sigmaxi.org., or please feel free to contact our officers.

Regards,

Zhiming Liu, Ph. D.
President, ENMU Chapter of Sigma Xi

EASTERN NEW MEXICO UNIVERSITY
BOARD OF REGENTS MEETING
Regents Room
May 13, 2005 – 9:30 a.m.
AGENDA
CALL TO ORDER
ROUTINE MATTERS
1. Declare a quorum
2. Report from the President of the Board
3. Report from the Dean, Ruidoso Instruction Center
BUSINESS MATTERS
1. Realignment of Administrative Units (Dr. Steve Gamble, Action)
2. Spring 2005 Graduation List (Dr. Gary Musgrave, Action)
3. Notification of Health Services Participation in Title X (Dr. Gary Musgrave,
Information Only)
4. Promotion and Tenure Decisions (Dr. K. Paul Jones, Information Only)
5. Emeritus Status for Dr. David Gerig (Dr. K. Paul Jones, Action)
6. Emeritus Status for Dr. Richard Propes (Dr. K. Paul Jones, Action)
7. Emeritus Status for Mr. Ray Gormley (Dr. K. Paul Jones, Action)
8. Course Fees Request (Dr. K. Paul Jones, Action)
9. Community College Board Operating Agreement (Dr. Mike Elrod, Action)
10. ENMU-Ruidoso Operating Budget for FY 2005-2006 (Dr. Mike Elrod, Action)
11. Audited Financial Statements for FY 2003-2004 (Mr. Scott Smart, Information Only)
12. Operating Budget for FY 2005-2006 (Mr. Scott Smart, Action)
13. Budget Adjustment Request for FY 2004-2005 (Mr. Scott Smart, Action)
14. Investment Updates (Mr. Scott Smart, Information Only)
15. Bond Issue Preliminary Official Statement (Mr. Scott Smart, Action)
EXECUTIVE SESSION
1. President Gamble’s Contract
2. Discuss 3 personnel matters.
ADJOURNMENT

Four Hours Off on May 27 – Governor Richardson asked all state agencies to give employees four hours off work in memory of Pope John Paul II. The University excused those employees who wanted to take off the day of the Pope's funeral and established that the remainder of the employees would be given four hours off in May.

Those hours will be taken on Friday, May 27, from 1-5 p.m. However, all offices that provide direct services to students need to remain open. Those employees will be allowed to take the four hours off at another time with approval of their supervisors. Any employee who already observed those hours will be expected to be at work.

All offices should check with their vice presidents to see if their office needs to remain open.

Several Campus Policies Under Review – Sections of the Administration and Governance Policies and Procedures Manual (the Big Grey Book) have been revised and are currently under campus review. Comments are welcome about revised Personnel and Safety policies which can currently be found at www.enmu.edu/policyreview. The University Policy Council meets Monday, May 9, at 9 a.m. in the Regents Room to review the revised Personnel policies. Comments or questions about these or any policies may also be sent via e-mail to Patrice.Caldwell@enmu.edu or in writing to University Policy Council, Station 2.

Bookstore Conducting Inventory from June 28-30 – The Campus Bookstore will be closed on June 28-30 to conduct inventory. The Bookstore will open at 7:30 a.m. on Friday July 1. Purchases for the second summer session will need to be made prior to the closing. Your patience and consideration will be greatly appreciated.

Inventory Sends Out Packets – The Inventory Department has sent out inventory packets, which include departmental printouts with instructions. Blank sheets are also provided should you need to report inventory items that are not listed on the original printout. The deadline to return complete and accurate information back to inventory is June 15. If you have any questions, please contact David Moon at 562.2606.

Mandatory Student Teacher Application Meetings – Please be aware of the correct day and time for the Mandatory Student Teacher Application meetings for whose students who wish to student teach during the Spring 2006 semester. The following are corrected days and times.

· Sept. 19 sessions are scheduled for 12-1 p.m., or 3:30-4:30 p.m.in the Faculty Lounge, Campus Union Building, Portales campus.

· Sept. 20 session from 6-7 p.m. in the Faculty Lounge, Campus Union Building, Portales campus.

· Sept. 21 session from 6-7 p.m. in the Instructional Center, Room 206, Roswell campus.

Student Teacher Application Deadline: Oct. 14, 2005

Official University Holidays for 2005-06 – The Board of Regents has approved the following 2005-2006 ENMU holiday schedule.
Labor Day – Monday, Sept. 5, 2005
Thanksgiving – Thursday and Friday, Nov. 24 and 25, 2005
Winter Break – Close at 5 p.m., Dec. 22, 2005, Reopen at 8 a.m., Tuesday, Jan. 3, 2006
Presidents' Day – Monday, Feb. 20, 2006
Memorial Day – Monday, May 29, 2006
Independence Day – Tuesday, July 4, 2006

List Your Events on the University Calendar – It's never too late to take advantage of the online University Calendar. Make sure your University events are listed online by submitting your additions via e-mail. To ensure your request is processed in a timely manner, please send all calendar requests to calendar@enmu.edu. For any questions or problems regarding this process, please direct correspondence to betsy.chavez@enmu.edu or call 562.2134. Calendar Tip: Use the calendar to check what is happening around the University to help you when you are scheduling your event dates.

Work Orders Should Now Be Submitted Online – If you will begin at ENMU home page/campus services/ additional services/ Physical Plant, you will see a link on the left that says Work Orders. You have the capability of tracking your work orders with this system. You will receive an e-mail saying it has been accepted or rejected and another e-mail when work is completed. If you have any questions, please call the Physical Plant at 562.2511.

Campus Police Provides Escort Service for Students – If a student needs an escort to their car, dorm or classroom, ENMU has an escort service available during the hours of darkness. For escort services, call Campus Police at 760.2945.

How to Reach Campus Police After Hours – To reach the Campus Police Officer on duty after 5 p.m., before 8 a.m. and all day Saturday and Sunday you can call the officer on his cell phone number at 760.2945. If for some reason you are unable to reach the officer on that number, call the Portales Police Department at 356.4404 extension 0. The dispatcher will then send a Campus Officer to your destination to assist you.

Graduate Catalog Available as PDF Document – The 2004-06 Graduate Catalog is available as a PDF document at the following web address: http://www.enmu.edu/academics/courses-catalogs/catalogs/index.shtml.

Undergraduate Catalog Available as PDF Document – The 2005-07 Undergraduate Catalog is available as a PDF document at the following web address: http://www.enmu.edu/academics/courses-catalogs/catalogs/index.shtml

Student News

Thesis Defense
Statement: Faculty, Staff, students and interested parties are invited to attend.
Name: C. David Moffatt
Title: Prehistoric Site Locations on the Melrose Air Force Range, Curry and Roosevelt Counties, New Mexico; A GIS Approach.
Building Lea Hall
Date: 05/10/05
Time: 2 p.m.

Thesis Defense
statement: Faculty, staff, students, and interested parties are invited to attend.
name: Michael C. Souders
title_of_thesis: A Quantiative Analysis of the Affect of Sex on the Participation and Success of Women in American Forensic Association District IX Policy Debate
building: College of Business
room: 103
day: Monday
date: 05/09/2005
time: 12:45
am_pm: PM

Thesis Defense
statement: Faculty, staff, students, and interested parties are invited to attend.
name: Kara N Dillard
title_of_thesis: A Critical Analysis of Get Your War On as an ironic deconstruction of post-September 11, 2001 media
building: College of Business
room: 103
day: Monday
date: 05/16/2005
time: 9:30
am_pm: AM

Internship Presentation – Please join the faculty of the College of Business in COB 123 on Thursday, May 12, at 3:15 p.m. as T.J. Frederich presents the results of his internship at Cattle Baron Corp. A copy of the final paper is available for review in COB 204.

Thesis Defense
Jonathan Weems will be defending his thesis Thursday May 12, 2005 in the College of Business Rm. 103.
The thesis is entitled " The discussion of News with Heterogeneous Networks: The Effect on Voter Knowledge in the 2004 Presidential Election

Thesis Defense
Jesse B. Murrell, MA Candidate in Anthropology, will defend his thesis, "Differential Persistence of Variation in Prehistoric Milling Tools from the Middle Rio Puerco Valley, New Mexico," on Friday, May 13, 2005, at 1:00 pm in Lea Hall, Rm. 123. All interested parties are invited to attend.

Thesis Defense
statement: Faculty, staff, students, and interested parties are invited to attend.
name: Michael C. Souders
title_of_thesis: A Quantiative Analysis of the Affect of Sex on the Participation and Success of Women in American Forensic Association District IX Policy Debate
building: College of Business
room: 103
day: Monday
date: 05/09/2005
time: 12:45
am_pm: PM

Directed Study Presentation – Please join the faculty of the College of Business in COB 117 on Wednesday, May 11, at 3:30 p.m. as Nadine Montoya presents the results of her directed study. A copy of the final paper, “Integration of ENMU Portales and Roswell Administrative Information Systems,” is available for review in COB 204.

Health Services Closes for Semester on May 13 – Friday, May 13 will be the last day that ENMU Student Health Services will be open for the spring semester. If you have medication that needs to be refilled or a medical need that requires attention before summer, please make an appointment now. During the summer, Student Health Services will be open on Monday, June 6, through Thursday, June 30, and then again on Tuesday, July 5, through Thursday, July 28.

You must be a full-time summer student to be seen and the office hours during this time will be Monday through Thursday, 10 a.m.-3 p.m. Appointments are required during the summer and you must show your student ID with the current summer '05 sticker on it. If you have a medical emergency during the time that Student Health Services is closed, please call 911 or contact your primary care provider. If you have any questions or need to schedule an appointment, please call 562.2321.

TechTips – Helpful Hints for using ENMU Technology (courtesy of ITS Computing)
Computing
Word series – Drop Cap
When you are writing a story, poem, or report, you can make the first letter of the paragraph larger than the rest of the text and drop it down a few lines. A drop cap is an effective way to jazz up documents, especially for student work that is posted in the classroom, around the building, or on the school Web site or that is published a literary book. Take a look at some books, magazines, and newspapers in the classroom or around the house. You'll notice that many publications use the drop cap.

1. Start Microsoft Word. Then either open a document that you've already created, or start a new one.
2. Select the first letter of a paragraph, and then select Drop Cap from the Format menu.
3. Select either Dropped or in margin.
4. Choose a different font if you want the letter to stand out even more from the surrounding text.
5. Decide how many lines you want this letter to drop, such as 3.
6. Control the distance from the text (0.1" works well), and then click OK.

Tip: Experiment with different fonts for the drop cap. Some fonts are really fancy and contain many twists that work nicely in a drop cap.

Outlook series – Do you often set up meetings for the same set of people? The Calendar group schedule in Microsoft Outlook makes it easy for you to see the combined schedules of a number of people or resources at a glance.
You can create and save multiple group schedules, each showing a group of people or resources. For example, one group schedule might contain all employees in a department. Another might contain all conference rooms in a building.
To create a group:
1. Click Calendar on the Folder List (or in the Outlook Shortcuts bar).
2. Click Schedules in the Advanced toolbar.
3. In the Group Schedules dialog box, click New.
4. Type a name for the new group schedule, and then click OK.
5. In the dialog box that appears, click the Add Others button, and then click either Add from Address Book or Add Public Folder.
6. Select the names or the public folder, and then click Save and Close.
To view the group calendar, select the group schedule you want to view, and then click Open.

DAT file version update – To check that your computer is up-to-date with the most current versions of virusscan software, locate the blue and white shield with a red “V” in it by your system clock on the bottom right side of your screen and click on it with the right mouse button. Then choose “About VirusScan Enterprise” in the pull-down box. There are two things to look for; one is the “Virus Definitions” which should be at least 4487 and the other is the “Scan Engine” which should be at 4.4.00 (4400). If either one is not displaying the above versions, please contact the Helpdesk at 562.4357 for assistance.

If you have a tip you would like to share with us please send it to: ENMU.TechTips@enmu.edu

Extended Learning Courses
The following is a list of Extended Learning offerings. Please call 562.2165 for more information or to register.

Non-Credit Courses

Spiritual Abuse - Spend two evenings Mondays, June 13 and 20, 6-7:30 p.m., JWLA-115 with Rev. Clyde Davis, First Presbyterian Church, Portales studying this phenomenon. The fee is $15. Please register by June 8.

China-A Brief Survey - Zheng Liguang with the Americanized name of Claire is an exchange student at ENMU from Sichuan University in China who wants to share her native country with you this summer. Claire will offer four classes on Tuesday and Thursday evenings, 6:30-8:30 p.m. Save by taking all four for $65 or pay for each separately!
Chinese Culture and History - Tuesday and Thursday, June 14 and 16, 6:30-8:30 p.m., COB-137, $15.
Chinese Oral Language - Tuesday and Thursday, June 21 and 23, 6:30-8:30 p.m., COB-137, $20.
Chinese Written Characters - Tuesday and Thursday, June 28 and 30, 6:30-8:30 p.m., COB-137, $20.
Chinese Cooking - Tuesday and Thursday, July 5 and 7, 6:30-8:30 p.m., FCS-98, $15 and $5 lab fee, payable to instructor.

Music Therapy Techniques for the Non-Musician - Nancy Nornhold, former Assistant Professor and Chairperson, School of Music, ENMU will conduct a non-credit eight-hour workshop designed to teach participants up-to-date hands on music techniques to improve students' social, academic and behavioral skills. Currently a Music Therapist in Elizabethton, TN, Nancy serves over 200 special needs students per week. If you are a regular or special education teacher, counselor or even the parent of a special needs child, don't miss this opportunity to learn how to incorporate music therapy into your regular day and improve the behavior of your students or child, Wednesday, June 15, 8 a.m.-5 p.m., COB-128. An on-you-own lunch is scheduled noon-1 p.m. The fee is $80. Please register by June 10.

Creative Memories - Creative Memories Consultant, Tracy Carr offers two classes this summer Saturdays, 10 a.m.-noon, COB-128 each only $10 with an additionally priced kit fee. Make 15-18 customized page toppers in her Highlight and Traditions Page Toppers Class June 18. The kit fee is $25. Have your son or daughter ages five years and up bring their photos to Tracy's Doubledipz Class June 25. The kit fee is $37 and contains everything your child will need. Please contact Tracy at 562.2681 by June 9 so that your preferred sticker pack and/or supplies can be ordered.

Water Gardening - Join Margaret Estrada, Saturday, June 4, 1-5 p.m., COB-128 and learn how to create our very own water garden at a nominal cost. Please register by June 1. The fee is $15.

Kids' College - Melinda Ramirez is back as Lead Teacher for eight theme-packed weeks, Monday-Thursday., 8 a.m.-5 p.m., June 6-July 29. Daily activities including computers and swimming plus lunch delivered by Portales Public Schools are routine with a few field trips and a year-end variety show scheduled as well. The fee is $60 per week with payment confirming your child's spot for the summer's fun, so enroll today!

Introduction to Taekwon-Do - Learn basic Taekwon-Do with Steve Balakeley, nationally and internationally certified black belt, Mondays/Wednesdays/Fridays, noon-12:50 p.m., June 6-July 29, GA-11. The fee is $70. Please register by June 1.

Swimming - Three rotations, Monday - Thursday, 4:05-4:55 p.m. are scheduled at the Natatorium for Levels I-VI this summer with Red Cross Certified Lifeguards and Instructors. Parental consent is required for ages four years and up with a fee of $40 per rotation. Rotation 1 is June 6-16, Rotation 2 is June 20-30 and Rotation 3 is July 11-21. Please register by Friday noon prior to each rotation.

Ballet - The dance program this summer offers ballet/tap for three-five year olds and ballet for ages six years and up, June 6-July 19, GA-11 with Taryn Dedeaux. Leotards of any color with pink or white tights are required as well as ballet and tap shoes. Please call Extended Learning at 562.2165 for dates and times soon as classes are limited in enrollment. The fee is $45.

Onestroke™ Fiesta Flower Bowl - Let Kris Cranford help you create a festive bowl for serving chips, bread, etc. by introducing flowers using dimensional paints, a new product on the market, Tuesday, June 7, 6-9 p.m., FCS-100. The fee is $20 with a $25 kit fee containing all supplies needed, payable to the instructor. Please register by June 2.

Aqua Aerobics - Alisha Eldridge, Red Cross Certified Lifeguard, will offer eight, two-day rotations at the Natatorium this summer, Tuesday/Thursday, 6:30-7:20 p.m., June 7-July 28. The fee is discounted to $60 for all eight rotations or pay $8 per rotation each Tuesday.

Yoga - Fully relax your whole body twice a week with Lisa Moyer Tuesday/Thursday, June 7-July 28, 7-7:50 p.m., GA-11. The fee is $40. Please register by June 2.

Tumbling - Join James Villanueva for one of three age-related classes in GA-11 this summer. Ages five-six years meet Wednesdays, 5-5:50 p.m., June 8-July 27. Ages seven-twelve years meet Thursdays, 5-5:50 p.m., June 9-July 28 and ages 13 years-adult meet Thursdays, 6-6:50 p.m., June 9-July 28. The fee is $40. Please register by June 6. A leotard or tight-fitting shorts/t-shirt and tumbling shoes or bare feet are required. No socks please!

Cheerleading - Former ENMU Cheerleader, Chalise Baker offers two classes this summer Wednesdays June 8-July 27, GA-11. Boys and girls four-eight years meet 6-6:50 p.m. while ages nine years and up meet 7-7:50 p.m. Students should wear short, t-shirts and athletic shoes. The fee is $40. Please register by June 3.

Natural Bio-Identical Hormone Replacement - Join Victor Baca, R.Ph., Village Pharmacy, Wednesday, June 8, 7-9 p.m., COB-156 and discover the facts concerning this alternative, doctor-prescribed hormone therapy. The fee is $25. Please register by June 3.

Herbal Gardening - Get started with your own herb garden with Curt Jaynes, Garden Source, 42405 U.S. 70, Portales, Saturday, June 11, 9-11 a.m. The fee is $20. Please register by June 8.

Meetings

University Policy Council Open Meeting
Monday, May 9, 9 a.m.
Regents Room
Policies for review: 40-1, 40-2, 40-3, 40-4, 40-5, 40-6, 40-7.
View these at www.enmu.edu/policyreview

Undergraduate Admissions and Standards Committee
Second Thursday of each month at 3:30 p.m. in COB 163
(student petitions needing action are due by 5 p.m. the first Thursday of each month)