Executive Assistant

Status: Other

Location: Wayne National Forest

Salary: $46, 625 - $60,612

Deadline Date:

Date Available: 11/2/09

Job Summary: This position assists the Forest Supervisor of the Wayne National Forest in ensuring effective operations in the Forest Supervisor's Office. The incumbent maintains office continuity, performs special project assignments and facilitates overall communication and coordination for the Forest Supervisor, Line, and Staff Officers. The incumbent serves as a personal representative of the Forest Supervisor on highly controversial and confidential matters.

Qualifications:

Duties: Plans and develops new methods for coordinating the administrative work of a complex organization with disparate organizational segments requiring complicated administrative controls to accomplish the work of the organization. Exercises exclusive control over the supervisor's calendar, with complete authority for time commitments. Schedules meetings and makes arrangements such as preparing agendas, notifying participants, and arranging luncheons and similar matters. Develops background information and composes drafts of introduction and speeches to be presented at various meetings by the supervisor.

Attends and records the minutes of meetings, which are later summarized and distributed. Follows up to ensure that commitments made at the meetings and conferences are addressed. Advises the supervisor of important office matters that arise during his/her absence.
Acts as office manager for the supervisor, ensuring that practices and procedures used by secretaries in subordinate organizational segments are consistent with those of the supervisor's office. On own initiative, recommends changes in administrative policies. Prepares agendas for and coordinates periodic training in all phases of secretarial work such as correspondence, telephone procedures, publications, directives, reports, and public relations responsibilities.

Navigates the various subordinate levels of hierarchy and differing technical functions to determine who should handle complicated inquiries from telephone callers and personal visitors. Personally answers all non-technical requests. Uses knowledge of the substantive work of the organization to notify the appropriate subordinate management official about a technical information request, and follows up to ensure a timely and thorough response.

To Apply: Please apply for this position at www.USAJOBS.OPM.GOV. The vacancy announcement will be posted in USAJOBS within the next couple of weeks for approximately one month. If you have any questions about the position, please contact either Ann Grasso, Administrative-Resources Group Leader at (740) 753-0852 or Jo Reyer, Forest Supervisor at (740) 753-0880.