Status: Full-time position
Location: Santa Fe, NM
Deadline Date:
Date Available:
Job Summary: The Fiscal Administrator performs a variety of managerial duties related to the administration, budgeting, and financial management of the assigned Department.
Qualifications: Education and Experience
Bachelor’s degree in accounting, management, finance, public administration, or business related field; and five (5) years of accounting, record management, bookkeeping, and office administration experience.
Knowledge, Skills, and Abilities
Knowledge of modern office terminology; computerized management information systems; basic arithmetic;, payroll principles and practices; human resource policies and procedures; accounting principles and practices, including maintaining financial accounts and records; and the principles and application of supervisory techniques.
Excellent skill in interpersonal relations; and in managing and directing projects and programs.
Demonstrated ability to analyze, plan, coordinate and supervise the work activities of a specific program and/or organizational unit; and plan, assign, direct, and evaluate the performance of others.
Ability to analyze revenue patterns and complete financial reports; calculate and evaluate percentages; analyze and evaluate accounting and auditing problems; exercise insight, judgment, initiative and creativity in analyzing organizational problems; develop pertinent accounting and related data in preparation of reports and statements; learn and effectively utilize the City’s budgetary process, purchasing procedures, and personnel rules and regulations; train and administer policies and regulations; effectively communicate both orally and in writing; use word processing and spreadsheet software; write reports and internal or external correspondence; remain calm in stressful situations; deal with the public in a professional manner; and establish effective working relationships with various city departments and coworkers.
Duties: *Oversees and manages the overall administrative and financial accounting of the Water, Waste Water, and Solid Waste Divisions of the Public Utilities Department, or the Airport, Parking and Transit Divisions of the Transportation Department, including financial reporting and reconciliation activities.
*Makes recommendations on policy/procedure changes to the department director; and establishes procedures for maintaining accountability of all programs -- including special projects.
*Performs administrative tasks associated with budget preparation, budget control, grant application and management; and in the management of assigned equipment, finances, personnel and other resources.
*Compiles and produces reports on various operations of the divisions overseen.
*Coordinates with the IT&T Division regarding computer program operations including implementation of new systems/software and training of staff.
*Oversees, performs, and maintains statistical and financial records, accounting, invoicing and bookkeeping practices, as well as federal reporting when required.
*Assists in the preparation and implementation of ordinances.
*Assists in the preparation of Request for Proposals.
*Administers boards and committees, as assigned. Prepares and posts meeting agendas, sends agenda in reminder emails to board members, confirms quorum (cancels steno with clerk as necessary), reserves and sets up room for meeting, posts meeting location signs, obtains draft meeting minutes from City Clerk, files approved and signed minutes with city clerk, works with Mayor to appoint members to board through City Council process, maintains contact information list for all members, etc.
To Apply:
Submit City of Santa Fe Application by one of the following methods: Fill out application at Human Resources Department, City Hall, 200 Lincoln Avenue, Santa Fe, NM; mail application to P.O. Box 909, Santa Fe, New Mexico 87504-0909; or fax application to (505) 955-6810. Applications may be downloaded from our website: www.santafenm.gov; or apply online at www.santafenm.gov. Applications become public record upon receipt and may be made available for public inspection upon request.
When required of the position, attach a copy of certification(s) or license(s). Copies of high school diploma/GED & college degree must be provided at time of interview.