Status: Full-time position
Location: Odessa, TX
Salary: $2129 monthly
Deadline Date: Until Filled
Date Available: 8/15/13
Job Summary: In assistance to and under the direct supervision of the Municipal Court Supervisor, responsible to perform all administrative, clerical and non-judicial functions of the Municipal Court. Duties relate to financial transactions, community service, deferred payment plans, case follow-up, maintenance of court records, jail arraignments, the issuance of warrants, preparation of dockets and general assistance to the public.
Primarily office and/or courtroom environment. Professional demeanor and dress a must. Department rules and policies are firm and strict in order to uphold and maintain the highest level of integrity and public service as is expected of the United States Judicial System. Strict adherence to the Code of Judicial Conduct is a must. Temperature in the building can be subject to cold and heat and at times uncomfortable. Heavy public contact on a daily basis that is often adversarial in nature and requires the upmost patience, professionalism and compassion that is at all times above reproach. The activities of the court have a direct and serious impact upon the public welfare. Therefore, accuracy of work product is a non-negotiable requirement of the position with little to no tolerance for error. Work product is strictly monitored for accuracy and employees are held highly accountable for errors in work product. The Municipal Court is a high performing organization with high expectations of its employees. The department is run efficiently with a lean staff making teamwork, reliability and a positive attitude an absolute must.
Qualifications: Typing test with score of 35 wpm with 7 or less errors.
10-key test with a minimum score of 70.
High school diploma or G.E.D. certification. Work toward a degree in social work, human relations, criminal justice, or business would be beneficial.
Extensive customer service experience preferred. One year experience involving a variety of secretarial, and/or clerical processes, cashiering, court administration or law enforcement.
Possess a valid Texas Class Driver License. Level I Court Clerk Certification preferable.
Knowledge, Skills, and Abilities
Perform basic to moderately complex mathematical calculations. Significant familiarity with Municipal Court Procedures, laws, and code of conduct. Skilled in the use of the Internet, Windows, LotusNotes, Microsoft Word, Lotus, DocuNotes, JEMS, or similar software products. Ability to operate computer terminal, personal computer, adding machine, calculator, typewriter, copier, fax machine, credit card machine, scanners and cash registers. Have mature grammar, punctuation, and spelling skills. Person must be highly organized. Ability to work independently. Be flexible and self-motivated. Have highly professional telephone skills required. Must be able to work well with people in difficult situations.
Duties: Provide extensive service to the public and external entities, in person, by mail, on the telephone, and via the Internet.
Responds to the needs of the judge’s office, the prosecutor’s office, the legal department, the police department, code enforcement, local attorneys, county courts, the sheriff’s department etc.
Qualify and set community service arrangements for defendants.
Under the direction of the Municipal Court Supervisor compiles and records via a highly advanced case management system a wide variety of court records, reports and materials including citations, summons, warrants, correspondence, complaints, affidavits etc.
Prepare deferred payment plans.
Directly responsible for taking payment from the public of fines and fees; and correct posting and updating of cases upon payment. Collections per clerk can be as much as $16,000.00 per day.
Directly responsible for balancing cash drawer at the end of the day.
Prepares various correspondence.
Set defendants for court ordered or voluntary adjudicative programs including, Teen Court, Tobacco Awareness, Alcohol Awareness, Parenting Courses, and Driving Safety Courses.
Receive and process defendant motions, subpoenas, and other documents filed in the court.
Prepare summons and subpoena for issuance.
Perform data entry of court records such as citations, complaints etc. via a highly advanced case management system.
Track and follow up on un-issued citations.
Perform case tracking and perform follow up functions.
Interact with Court Collection agency to track and maintain defendant balances.
Assist in the administration of jail arraignments.
Perform administrative and custodial procedures associated with trials.
Prepare emergency protective orders.
Prepare cases for the issuance of warrants.
Update computerized warrant files.
Prepare court dockets.
Prepare and transfer cases and case data to other courts as required by law.
Update records to reflect court proceedings utilizing a highly advanced case management system.
Receive, sort, file stamp and process incoming mail.
Work hours may vary with the Court and may include weekends and holidays.
Performs additional duties as assigned.
Go to https://odessa-tx.peopleadmin.com/postings/1576