Status: Full-time position
Location: Maumee, OH
Job Summary: This position serves the Field Office Manager (FOM) and his/her staff and provides and/or secures various program and administrative services for a Federal Grain Inspection Service Interior or Export Field Office, including ADP implementation and operation; development of statistical data and information and reports preparation; personnel and procurement; billing and financial accounts reconciliation; budget preparation and tracking; files and records management; travel; and processing of grain and commodity inspection and appeal certificates and of licensed samples, inspectors, or weighers.
Qualifications: Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including the following specialized experience and/or education, as identified by grade level.
FOR THE GS-5 LEVEL: Applicants must have one year of specialized experience that may have been obtained in the private or public sectors or Four years of post-high school education or a bachelor's degree in any field. Equivalent combinations of education and experience are qualifying for this grade level.
FOR THE GS-6 LEVEL: Applicants must have one year of specialized experience that may have been obtained in the private or public sectors.
Duties: The duties described are for the full-performance level. At developmental grade levels, assignments will be of more limited scope, performed with less independence and limited complexity. The duties may include, but are not limited to:
Serves as principle point of contact and provides expert counsel to service applicants throughout the field office’s circuit on the processing requirements of grain and commodity inspections and related appeals.
Receives, reviews, computes, and assembles grain, rice, and commodity inspection certificates and other certificates or documents.
Reviews requests for Federal appeals of grades assigned by licenses inspectors and/or Agricultural Commodity Graders; assembles and types appeal certificates for FOM’s signature; distributes appeal certificates, determining if fees are in order; prepares billing documents; and maintains appropriate records.
Reviews and processes applications for licensed samplers, inspectors, and/or weighers, coordinating the contract process.
Establishes and maintains rapport with service applicants and NFC regarding the billing process and explains charges, adjustments, and payment cycles to applicants.
Assists the FOM and Assistant FOM in a variety of assignments related to the general management of the office, including correspondence and reports regarding periodic activity or production, staffing and/or budget justifications, congressional or Office of Inspector General inquiries, Safety and Health, and analyzes office problems and makes recommendations regarding office space, office equipment (including computers), property, and supplies.
Prepares personnel action requests, training forms, register of employees authorized to operate government vehicles, ID cards, employee rosters, and emergency notification cards and prepares time and attendance data, overtime rosters, etc.
Prepares and completes the annual office budget and maintains and/or prepares travel authorizations, vouchers, and fund records.