Safety and Security Report

The “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998,” commonly referred to as the “Clery Act”, requires institutions of higher education receiving federal financial aid to report specified crime statistics on college campuses and to provide other safety and crime information to members of the campus community. 

As provided by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998, enrolled students are entitled to request and receive a copy of the Security Report for the Eastern New Mexico University campus.  The report includes statistics for the past three years concerning crimes and incidents (whether they occurred on campus, in off-campus buildings or property owned or controlled by the University, or on public property adjacent to campus) report to the University Police Department.  The report also provides campus policies and practices concerning security—how to report sexual assault and other crimes, crime prevention efforts, policies/laws governing alcohol and drugs, victims’ assistance programs, student discipline, campus resources and other matters.  You may obtain a copy of this report by contacting the University Police Department in person at the corner of South Avenue K and Third Street or online by accessing the following Internet address: http://www.enmu.edu/services/police/index.shtml. 

I. Procedures for reporting crimes and other emergencies

A. Timely Warnings:

In the event that a situation arises, whether on or off campus, that, in the judgment of the Chief of University Police, constitutes an ongoing or continuing threat, a campus wide “timely warning” will be issued.  The warning will be issued through the college e-mail system to students, faculty, and staff. 

Depending on the particular circumstances of the crime, especially in all situations that could pose an immediate threat to the community and individuals, the University Police Department may also post a notice on the campus-wide electronic bulletin on the University web site at http://www.enmu.edu/services/police/index.shtml providing the University community with more immediate notification.  The electronic bulletin is immediately accessible via computer by all faculty, staff and students. Anyone with information warranting a timely warning should report the circumstances to the University Police Department, by phone (575)562-2392 or in person at the University Police Department, the corner of South Avenue K and Third Street.

In an immediate emergency, the instant text messaging will be utilized in addition to e-mail and web posts.

B. Reporting the Annual Disclosure of Crime Statistics to DOE

The University Police Department complies with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act.  The University Police Department have responsibility for gathering statistics, identifying reportable crimes, and reporting/publishing statistics to Department of Education, to the FBI, and to the public.  Statistics are reported in different formats and categories depending upon legal requirements: FBI reports include different crimes from the Clery Act, while the Clery Act requires statistics to be reported from a wider geographic area than the FBI (e.g., adjacent public property and off-campus student organization properties), and also requires reports of student disciplinary referrals in addition to arrests for drug, alcohol, and weapons offenses.  Further, the Clery Act mandates the collection of information regarding crimes from non-law enforcement “campus security authorities” having “significant responsibility for students or campus activities”, while FBI statistics include only crimes reported to the police.

The 2008 Campus Security Report has been compiled for the 2007 calender year from statistics based upon crime reports received by the University Police Department; from crime statistics received from the New Mexico State Police, Roosevelt County Sheriff’s Department, and Portales Police Department who have jurisdiction over “non-campus buildings”.  It can be viewed at:   http://www.enmu.edu/services/police/index.shtml

The University Police Department urges that all crimes be promptly reported to the University Police Department.  As noted above, the campus also surveys “campus security authorities”, which include those officials having significant responsibility for students or campus activities (e.g., deans, coaches, Student Housing staff, and Student Judicial Affairs staff).

The University Police report arrests and referral for liquor, drug, and weapons violations occurring on campus, in Student Housing, at non-campus buildings, and on public property adjacent to campus.

Non-police campus security authorities receiving reports of crimes may forward the information to the University Police Department.  These reports are confidential unless the victim gives permission to document identifying information or for police to investigate. 

Licensed counselors (including certified Sexual Assault Nurses) and campus clergy (pastoral counselors) are exempt from reporting requirement.  The University Police Department encourages counselors and clergy; if and when they deem it appropriate, to inform those they counsel of procedures for reporting crimes on a voluntary, confidential basis for inclusion in the Campus Security Report.

To Report A Crime:

Contact the University Police Department:

• 9-1-1 (emergency only),
• Monday–Friday 8 a.m. to 5:00 p.m. (575)562-2392 (non-emergency),
• after hours and weekends (575)760-2945

Any suspicious activity or person seen in the parking lots or loitering around vehicles, inside buildings or around the Residential Halls should be reported to the police department.  In addition you may report suspicious activity to the following areas:

• Director, Housing and Residential Life:562-2631
• and/or Residential Staff on duty: 760-9091

C. Annual Safety and Security Report for ENMU

Each year the Safety and Security Report for ENMU is written an updated.  The report explains the composition and scope of campus law enforcement, security, and specific safety measures.  Included in the report are explanation of how the students and employees are notified of emergency situations, how to prevent and report crimes, and information about sexual assault services and how to contact the registered sex offenders public registry.  The Safety and Security Report is published each July 1st on the ENMU web site at http://www.enmu.edu/services/police/index.shtml 

D. Right to Know:

The chart below describes the various ways ENMU notifies the public of the safety and security of our campus:

II. Policies concerning the security of, and access to, campus facilities, including campus residences, and security considerations used in the maintenance of campus facilities

Non-Residential Buildings
Our campus has over 50 buildings.  Burglars or other individual intent on crime may target these structures.  Although almost all of these buildings can be accessed by key after business hours, many are locked and alarmed after 5 pm.  It is essential that staff, faculty, and students cooperate to keep closed facilities locked.  To ensure that unauthorized individuals do not enter campus buildings, DO NOT prop doors open or leave doors unlocked if you enter after hours.  DO NOT open the door for individuals you do not know.  In addition, protect the security of campus keys, report immediately the loss or theft of keys to the ENMU Physical Plant (562-2511) or to the ENMU Police Department (562-2393).

Residential Buildings
Residence halls and university apartment complexes are secured 24 hours a day. The University Police Department and student housing staff work closely together to create a safer and more comfortable living and learning environment.  The security of residential areas involves on-dutyresident hall staff, apartment managers and round-the-clock University Police patrols.  Campus wide security and safety seminars are held for residents throughout the year to increase awareness of crime risks and improve campus safety. 

Although all residence halls and university apartments are accessible only by a key 24 hours a day, residents must also take an active role to ensure their own security by exercising common sense and by learning and following campus security procedures.

To maintain the safety and security of residence halls and apartments, residents and visitors must ensure that locked buildings stay closed and locked.  Keep your room or apartment door locked, always carry you key, take precautions to protect your keys against theft or loss, and report immediately any theft or loss of your building/room keys.  In addition, do not open the door for people you don’t know, and alert residence hall staff and the University Police Department if you notice unauthorized entry or suspicious activity.

III. Policies concerning campus law enforcement

ENMU Police Department officers are duly sworn peace officers under the Constitution and laws of New Mexico.  The department’s 7 officers are armed and have the same authority under the law as state police officers.  The police officers patrol the campus 24 hours a day, 365 days a year. They enforce applicable local, state, and federal laws; arrest violators; investigate and suppress crime; investigate traffic collisions; provide a full range of police related services, including immediate response to medical and fire emergencies. The Department also employs unarmed security officers to provide security and assistance to security- related functions on campus.

Crime prevention and apprehension of those who commit crimes at the ENMU campus are the Police Department’s primary goals.  To achieve these goals, the University Police Department works closely with surrounding law enforcement agencies, Portales Police Department, Roosevelt County Sheriff’s Department, and New Mexico State Police.

IV. Policies and procedures encouraging accurate and prompt reporting of all crimes to campus police and local police

All crimes should be promptly reported to the University Police Department.  As noted above, the campus also surveys “campus security authorities”, which include those officials having significant responsibility for students or campus activities (e.g., deans, coaches, residence and apartment staff, and student judicial affairs staff).

V. Policy encouraging pastoral and professional counselors, if allowed by institution, to inform clients of voluntary, confidential crime reporting procedures

As a result of the negotiated rulemaking process which followed the signing into law, the 1998 amendments to 30 U.S.C. Section 1092 (f), clarification was given to those considered to be campus security authorities.  Campus “Pastoral Counselors” and Campus “Professional Counselors”, when acting as such, are not considered to be a campus security authority and are not required to report crimes for inclusion into the annual disclosure of crime statistics.  As a matter of policy, they are encouraged, if and when they deem it appropriate, to inform persons being counseled of the procedures to report crimes on a voluntary basis for inclusion into the annual crime statistics.  The rulemaking committee defines counselors as:

• Pastoral Counselor: An employee of an institution who is associated with a religious order or denomination, recognized by that religious order or denomination as someone who provides confidential counseling and who is functioning within the scope of that recognition as a pastoral counselor.
• Professional Counselor: An employee of an institution whose official responsibilities include providing psychological counseling to members of the institution’s community and who is functioning within the scope of his/her license or certification.

VI. Programs to inform students and employees about campus safety procedures and to encourage students and employees to be responsible for themselves and other with regard to safety and crime prevention:

Security Awareness Programs:
During orientations, students are informed of services offered by the University.  Presentations outline ways to maintain personal safety and residence hall security.  During Freshman, Football and Baseball Orientation, the University Police Department presents information to the students on:  crime on-campus; parking rules and regulations, alcohol, drugs, and weapons rules and regulations on campus. 

Crime Prevention Programs, Sexual Assault Prevention Programs and Alcohol Awareness Programs are offered on a continual basis in conjunction with the University Police Department and other university organizations and departments.

The ENMU Safety Officer presents monthly safety meetings for the faculty and staff.  There are weekly checks of the campus for lighting.  Students and employees are encouraged to notify the Physical Plant or the University Police Department if one sees a security or hazard problem.

A common theme of all awareness and crime prevention programs is to encourage students and employees to be aware of their responsibility for their own security and the security of others. When time is of the essence, information is released to the university community through security alerts that are sent over the university’s electronic mail system and textmessaging.

VII. Policy concerning monitoring and recording student off-campus criminal activity through local police, including student organizations with off-campus housing

The Eastern New Mexico University does not track or monitor law enforcement proceedings against students for offenses that take place off campus other than by collecting the required statistics on crimes that occur at specified off-campus locations as required by the Clery Act.

VIII. Alcohol policy

Eastern New Mexico University prohibits the possession, use, or distribution of alcoholic beverages on university property or at authorized university events, or possession, use, or distribution of alcoholic beverages or their containers in university owned residential structures.  Specific details are noted in the Student Code of Conduct in the Student Handbook at http://www.enmu.edu/current-students/publications/student-handbook-07-08.pdf

IX. Drug policy

Eastern New Mexico University prohibits the possession, use, or distribution of any controlled substance as defined by local, state and federal laws on university property, including parked vehicles, outdoor venues, buildings, or any other area owned by the university; or at any university- sponsored event, whether the event occurs on property owned by the university or owned by a private party.

X. Weapons Policy

The illegal or unauthorized possession of firearms, projectiles, explosives, dangerous chemical, or other items (including paint ball, pellet guns, ammunition, and bows and arrows) or substances on university premises or at university sponsored events; or the presence of firearms, projectiles, explosives, dangerous chemicals or any other item or substance, whether legal or illegal, in residential structures or adjacent outdoor areas are prohibited.

Storage is available at the ENMU Police Department free of charge.  Prior arrangements must be made to deliver and pick up firearms/weapons.

XI. Description of drug and alcohol abuse education programs (may cross-reference HEA materials)

ENMU students and employees with substance abuse problems (including alcohol) create a health and safety risk for themselves and for others.  Such abuses can also result in a wide range of serious emotional and behavioral problems.  ENMU makes available to students and employees a variety of alcohol and substance abuse programs.  These programs are designed to discourage the use of illicit substances and to educate students and others as to the merits of legal and responsible alcohol consumption.

ENMU Counseling Services and Student Health Services provide counseling and refer students for out-patient and /or in-patient treatment who are troubled by a substance abuse problem.  Individual counseling sessions thru Counseling Services are available to students at no cost.  All information that regulate confidentiality will be treated in accordance with university polices, state and federal laws.  A student’s decision to seek assistance will not be used in connection with any academic determination or as a basis for disciplinary action.

• Counseling and Career Services:562-2211
• Health Services:562-2321

LOCAL, STATE & FEDERAL LEGAL SANCTIONS
Legal Sanctions – Laws Governing Alcohol

The State of New Mexico sets 21 as the minimum age to purchase or possess any alcoholic beverage.  Specific ordinances regarding violations of alcohol laws, including driving while intoxicated, are available from the Office of Public Safety.

A violation of any law regarding alcohol is also a violation of the ENMU’s Student Code of Conduct and will be treated as a separate disciplinary matter by the university.  The university maintains a 3-strike policy for alcohol violations and reserves the right to call the parent or emergency person to enlist their help when alcohol violations are severe or persistent.

XII. Sexual assault programs to prevent sexual offenses and procedures if an offense occurs

Educational Program Description:
ENMU Police Department, Counseling Services, other university organizations, and Sexual Assault Nurse Examiners (SANE) of the Ninth Judicial District provides education and information about sexual assault, dating and domestic violence, and stalking.  The programs explain laws and definitions, suggest strategies to increase safety, and dispel the common myths about sexual assault.
ENMU Police Department, Counseling Services, and SANE also provides assistance for survivors of sexual violence and their families and friends.  Assistance includes crisis counseling, information about reporting to law enforcement and questions, help with academic and housing problems, and referrals to other campus and community resources. 

If the offense occurs:
If you are a victim of sexual assault at this institution, your first priority should be to get to a place of safety.  You should then obtain necessary medical treatment.  ENMU Police Department strongly advocates that a victim of sexual assault report the incident in a timely manner.  Time is a critical factor for evidence collection and preservation.  An assault should be reported directly to a University Officer.  Filing a police report with a University Police Officer will not obligate the victim to prosecute, nor will it subject the victim to scrutiny or judgmental opinions from officers.  Filing a police report will:

• ensure that a victim of sexual assault receives the necessary medical  treatment and tests, at no expense to the victim.
• provide the opportunity for collection of evidence helpful in prosecution, which cannot be obtained later (ideally a victim of sexual assault should not wash, douche, use the toilet, or change clothing prior to a medical exam).
• assure the victim has access to free confidential counseling from counselors specifically trained in the area of sexual assault crisis intervention.

XIII. Information on a student’s option to notify law enforcement authorities

The victim of assault may choose for the investigation to be pursued through the criminal justice system and the university discipline code, or only the latter.  The ENMU Police Department will guide the victim through the available options and support the victim in his or her decision.  Various counseling options are available from the University through the Counseling Center. 

XIV. Notification to students of on-and-off campus sex offender victim services

ENMU Police Department, Counseling Services, and the SANE provide assistance for survivors of sexual violence and their friends and families.  Assistance includes crisis counseling, information about reporting to law enforcement and help with academic and housing problems.  Referrals to other campus and community resources are made as well.  Every effort is made to keep the victim informed of the outcome of the accusation and hearing.  Final determination of disciplinary action is conveyed to both the alleged victim and the alleged violator.

XV. Notification that institution will assist victim with changes in academic and living arrangement

Student victims have the option to change their academic and/or on-campus living situations after an alleged sexual assault, if such changes are reasonably available.  Room changes are made through the Office of Housing and Residence Life at 562-2631.  Or contact the Office of Student Affairs, Vice President at 562-2221

XVI.Procedures for disciplinary action for alleged sex offenses, including a clear statement that:

The University disciplinary proceedings, as well as special guidelines for cases involving sexual misconduct, are detailed in the Student Handbook at  http://www.enmu.edu/student-handbook

Upon report of an alleged sexual offense, the student may be subject to interim suspension depending on the particular circumstances in the report. During this time it is customary to allow the alleged sexual offender to attend classes only, maintain a no contact status with the alleged victim, and be restricted from all other activities on the campus.  These conditions are determined on a case by case basis.

The student code of conduct in the student handbook instructs both accuser and alleged offender as to the proper procedures for a hearing, the right of each party to choose one person to advise them throughout the hearing, and other particulars of the hearing process.  Both the victim and accused will be informed of the outcome of the hearing.  Charges may be filed by the alleged victim with university police or local police.  The disciplinary hearing may proceed without waiting for the completion of any criminal or civil action.

XVII. Procedure for disciplinary action and sanctions the institution may impose following a final determination of a sex offense disciplinary proceeding

The Student Code of Conduct details the procedure for disciplinary hearing, including but not limited to the right for each student to bring an advisor and the right of both parties to be informed of the outcome of one disciplinary hearing. Refer to the complete Student Code of Conduct is found at http://www.enmu.edu/student-handbook.

Sanctions include, but are not limited to, disciplinary probation, suspension, or expulsion.  These are explained in the Student Code of Conduct in more detail.

Charges may be filed by the alleged victim with university police or local police. The disciplinary hearing may proceed without waiting for the completion of any criminal or civil action.

XVIII.Statement advising campus community where law enforcement agency information provided by state concerning registered sex offender may be obtained.

The State of New Mexico requires a sex offender residing in this state shall register with the county sheriff for the county in which the sex offender resides.

Sex offenders are also required to list the locations of all institutions of postsecondary education where they volunteer, enrolled, or employed.

The State of New Mexico maintains a database identifying all such persons and makes it available to the public.  The New Mexico Sex Offender Information page is located at: www.nmsexoffender.dps.state.nm.us.

The campus community can also obtain information by contacting the Roosevelt County Sheriff’s Department at (575)356-4408.

The Texas Sex Offender Information page is located at:  http://records.txdps.state.tx.us/

XIX. Eastern New Mexico University Map and Boundaries

Eastern New Mexico University has approximately 866 acres in Roosevelt County and approximately 168 acres outside of Roosevelt County.

The main campus has approximately 54 buildings on approximately 344 acres between the boundaries from Highway 267 south to West 18th Street and between South Avenue I street west to South Avenue O street. 

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